High-Impact Executive Support Specialist

5 days ago

Melbourne, Victoria, Australia beBeeSenior Full time $85,000 - $95,000
Support Specialist for Senior Executives

This is a high-impact, demanding role at the heart of our organisation. It's ideal for someone who thrives in a fast-paced environment and demonstrates impeccable judgement.

As a trusted professional, you will provide exceptional support to senior executives, handling calendar and correspondence management, board and committee support, leadership team coordination, general administration, and records maintenance with high-quality platforms like Microsoft Teams.

The ideal candidate will possess exceptional time management, communication, and organisational skills. They will also be proficient in Microsoft Office, Teams, PowerPoint, and Adobe Acrobat.

  • Calendar & Correspondence Management: Prioritise and manage schedules, triage communications, and ensure timely responses.
  • Board & Committee Support: Prepare agendas, papers, and minutes for meetings; liaise with relevant authorities as necessary.
  • Leadership Team Coordination: Support planning, workshops, and meetings including document management and action tracking.
  • General Administration: Manage travel, expenses, document preparation, and reporting.
  • Records & Systems: Maintain high-quality records and manage platforms like Microsoft Teams.

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