Executive Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $95,000

Job Title: Executive Support Specialist

Job Description:

This role involves providing high-level administrative assistance to Partners and legal teams. The ideal candidate will be highly organised, dependable, and enthusiastic with excellent communication and interpersonal skills.

The successful candidate will work autonomously, manage internal and external client communication, prepare legal documents, and maintain client and matter records and databases.

Key Responsibilities:

  • Manage complex calendars and email correspondence scheduling internal and external meetings, and coordinating travel arrangements
  • Support the objectives and values of the overall Group
  • Work autonomously and manage internal and external client communication, preparation of legal documents, and maintenance of client and matter records and databases
  • Schedule and organise internal strategic meetings to support decision-making processes and ensure efficient communication within the organisation
  • Support external marketing and business development engagements such as events, seminars, and client relationship-building activities to help promote the growth and reputation of the firm
  • Create and deliver reports and presentations ensuring the communication of critical information is clear and compelling
  • Provide comprehensive billing and expense support overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups

Requirements:

  • Minimum 2 years' experience within a legal support role
  • Intermediate to advanced Microsoft Office Suite skills
  • Strong organisational abilities
  • Proficient problem-solving skills
  • Forward-thinking and strategic planning skills
  • Collaborative and effective team player
  • Highly skilled at prioritising a demanding workload
  • Excellent communication and interpersonal skills

Benefits:

We offer a competitive remuneration package, extra week's leave, full-day birthday leave, fun collaborative and high-performing team environment with regular social events training days and team retreats.

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