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Event Management Specialist

2 months ago

Essendon, Australia Kangan Institute Full time

Location: Essendon

Role Type: 2x Full Time Ongoing Positions

About Us:

Kangan Institute stands as one of Victoria's premier TAFE institutions, offering cutting-edge training facilities and a diverse array of courses across multiple disciplines. We cultivate a customer-focused culture that emphasizes teamwork and strives for excellence in a supportive environment. If you are dedicated to prioritizing customer satisfaction and enjoy being part of an inclusive team, we encourage you to explore the detailed position description to understand our core values and mission.

We are dedicated to creating a workforce that mirrors the vibrant and diverse communities we serve. We welcome individuals from all backgrounds, including First Nations people, and those of various genders, ages, cultures, religions, abilities, sexual orientations, family structures, and caregiving responsibilities. Our culture embraces diversity and prioritizes wellbeing and belonging, ensuring that our staff can flourish.

About The Positions:

We are seeking two Event Management Specialists to join our team, responsible for orchestrating a variety of events at Kangan Institute. One position will concentrate on internal events, while the other will focus on external engagements, both playing a crucial role in the successful execution of numerous events throughout Victoria.

External Events Responsibilities:

  • Coordinate external events such as student graduations, awards ceremonies, campus open nights, fashion shows, expos, and trade exhibitions.
  • Collaborate with internal and external stakeholders to plan, design, and execute events within budgetary constraints.
  • Maintain a comprehensive event calendar and assist in resource allocation in partnership with relevant teams.
  • Work alongside the Campaign Team to develop and implement effective marketing strategies for events that align with the overall business objectives.
  • Supervise an Event Coordinator while promoting a positive team culture.

Internal Events Responsibilities:

  • Organize internal events such as staff conferences, all-staff meetings, celebrations (e.g., NAIDOC Week, Reconciliation Week), and staff recognition events.
  • Engage with internal partners to plan and deliver internal events that reflect the corporate strategy and desired culture.
  • Maintain an internal events calendar and assist in resource allocation with relevant teams.
  • Foster a positive atmosphere within the team and the broader portfolio.

Both roles will require flexibility to assist with event setup and coordination outside of standard working hours, including weekends as necessary.

We Are Excited About You Because You Have:

  • Qualifications in a relevant field and/or 3-5 years of proven experience in managing large-scale events and conferences.
  • Experience in leading teams or managing staff.
  • A successful track record of delivering diverse events within specified timeframes and budgets.

We Can Offer You:

  • A favorable work-life balance with flexible working arrangements.
  • Complimentary onsite parking at most campuses.
  • Access to professional development programs.
  • Participation in the Fitness Passport Program, providing access to over 230 locations across Australia for you and your family.
  • Employee Assistance Program (EAP) and various health and wellbeing initiatives throughout the year.
  • Meaningful work that contributes to positive social outcomes.
  • The opportunity to advance your career in a leading vocational education and training organization, with diverse career paths available across Australia.

Things We Will Require From You:

  • Relevant compliance documentation, including Working with Children Clearance (WWCC), current police check, and certified right to work documentation.
  • Certified vocational qualifications and transcripts relevant to the position.