School Events and Operations Assistant

6 months ago

Essendon West, Australia Lowther Hall Anglican Grammar School Full time

**SCHOOL EVENTS AND OPERATIONS ASSISTANTS**

**REPORTS TO **Director of Events and Operations

**DIRECT REPORTS **None

**KEY **Director of Facilities and Safety
**RELATIONSHIPS **Heads of School

Canteen staff

**PURPOSE **To provide support to the Director of Events and Operations by
providing high level of detail, a commitment to excellence and to
assist with the smooth running of events whilst minimising
disruption to school activities.

**ENVIRONMENT **Casual employment. The span of hours will be based the
operational requirements for the school which will be rostered on
a weekly basis. Some after hours and weekend work will be
required.

**KEY AREAS OF RESPONSIBILITY**
- Provide assistance with set up and pack up of school activities and events Including

classroom, assembly and off-site activities
- Provide technical light and sound or IT support at events
- Accept and distribute any deliveries and mail around the school
- Move furniture as required for school programs
- Assist with the set up of off-site activities such as sport carnivals
- Transport items to off-site events as required
- Deliver and collect items from the School’s storage facilities
- Assist with the creation of events in the school ticketing system
- Assist with event styling and presentation of school events
- Assist with food and beverage service, set up and pack down at school events
- Provide administrative support for events such as signage, run sheets, and communications
- Comply with all school policies including all workplace health and safety instructions
- Perform other duties as requested

**VALUES AND BEHAVIOURS**

**Expected behaviours**
**CATEGORY**

Demonstrates personal integrity and strong work ethic
**VALUES **Behaviour demonstrates a team approach

Is open to new ideas and opportunities

**COMMUNICATION **Communicates effectively, especially with adults

**SCHOOL STANDARDS **Always focused on the needs of the School
Always respectful of others
Adds value to the team and the School
Complies with all school policies

**BUSINESS OUTCOMES **Looks ahead and anticipates new directions
Understands how teams work and utilises the skills of team
members

**PRODUCTIVITY **Self driven and displays personal effectiveness
Manages stressful situations well
Displays sound problem solving and decision making skills
Possesses technical skills required to be proficient in the role
Shows critical reflection on own work

**CONTINUOUS **Reviews performance data to identify areas for improvement
**IMPROVEMENT **Considers the bigger picture when thinking about a problem

Understands and adjusts to change

**PLANNING **Demonstrates organisational skills
Develops project plans with clear process and outcome

**TECHNICAL KNOWLEDGE AND JOB SPECIFIC SKILLS**
- A knowledge of Lowther Hall operations would be an advantage
- Physical strength and a high level of fitness. Must be able to lift and move heavy items
- Ability to provide exceptional customer service to staff, students, parents and the broader
- community- Strong written communication skills
- Ability to manage time effectively with a range of tasks and competing priorities
- Ability to work under pressure in a team environment
- Familiarity with Audio Visual, lighting and sound equipment would be an advantage
- Demonstrated problem solving skills
- Driving skills
- Responsible Serving of Alcohol Certificate

**ESSENTIAL CRITERIA**
- Holds a Driver’s Licence- A current WWC registration
- A commitment to workplace health and safety
- An understanding of the Lowther Hall context
- An understanding of child safe standards
- Current Level 2 First Aid and CPR Certificate - with a commitment to on-going training
- Current anaphylaxis management qualification
- Current asthma management qualification
- Willingness to undertake a National Criminal History Record Check upon appointment
- Responsible Serving of Alcohol or willingness to obtain it

**PERSONAL ATTRIBUTES**
- Self motivated
- Willingness to support the school values
- Organisation and attention to detail
- Time management and prioritising ability
- Initiative and resourcefulness
- Outcomes focus
- Team orientation
- Kind, friendly and supportive to parents, staff and students
- Decision making within level of authority
- Flexibility and ‘can do’ attitude
- Willingness to learn

**POSITION ACCEPTANCE**

I accept the position description as stated above, and that it may need amending and updating
- periodically due to changes in responsibilities and organisational requirements. I will endeavour to
- model the values and behaviours of the school and follow all policies and procedures.

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