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Administrative Coordinator

2 months ago

Charlestown, New South Wales, Australia Allambi Care Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Allambi Care. As the first point of contact for our organization, you will play a critical role in providing exceptional customer service and ensuring the smooth operation of our front office.

Key Responsibilities:
  • Provide Exceptional Customer Service: Greet visitors, answer phone calls, and respond to emails in a professional and welcoming manner.
  • Manage Administrative Tasks: Coordinate incoming and outgoing mail, maintain accurate records, and ensure all administrative equipment is operational.
  • Coordinate Scheduling: Manage multiple calendars, book appointments, and ensure timely communication with staff and clients.
  • Maintain Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all tasks.
  • Monitor and Maintain Office Supplies: Ensure an accurate inventory of stationery is kept, compile requisitions, and place orders as needed.
  • Coordinate Security and Parking: Monitor and coordinate security keys, double parking, and ensure a safe and secure environment for staff and clients.
  • Provide Administrative Support: Assist with filing, data entry, and other administrative tasks as needed.
  • Communicate Effectively: Communicate clearly and accurately with staff, clients, and stakeholders via email, phone, and in-person.
Requirements:
  • 1 Year Experience: Minimum 1 year experience as an Administrative Coordinator or in a similar role.
  • Microsoft Office Skills: High level of knowledge in Microsoft Office applications, including Word, Excel, and Outlook.
  • Calendar Management: Experience in managing multiple calendars and booking systems.
What We Offer:
  • Full-Time Employment: Monday to Friday, 8:30am to 5:00pm.
  • Competitive Salary: Salary will be discussed during the interview process.
  • Opportunities for Growth: Opportunities for professional growth and development within the organization.