Administrative Assistant

1 week ago

Charlestown, Australia Catholic Diocese of Maitland-Newcastle Full time

**Introduction**:
This is a permanent part-time role based out of Charlestown that services the parishes of Boolaroo, Warners Bay, Booragul, Toronto and Mackillop. 22 hours per week with flexibility for days of work.
About Us
Join our vibrant parish community dedicated to fostering spiritual growth and connection. We are seeking a motivated and organised individual to support our Parish Priest(s) and ensure the smooth operation of the Parish Office.
Position Overview
As the Parish Administrative Assistant, you will play a crucial role in the daily administration of our parish. You will be the welcoming face of our office, providing clerical and administrative support, while contributing to a professional and friendly atmosphere.
Why Join Us?
This is an opportunity to become an integral part of our parish community, making a meaningful impact through your administrative skills and passion for service. We offer a supportive team environment and the chance to grow both personally and professionally.
**Description**:
Position Description
**Key tasks**:

- Be the first point of contact to welcome and help all visitors at the parish office.
- Respond to and communicate enquires to relevant people.
- Coordinate and implement office procedures.
- Responsible for maintenance of the Parish Database, Parish records and managing the content of the Parish website.
- Handle parish finances.

**Skills and Experiences**:
Experience/Criteria
- Well motivated to work for the Church and possess a strong commitment to its practices and values.
- Demonstrated ability in accurate and proficient performance of a wide range of administrative tasks.
- Excellent organisational and problem-solving skills.
- Excellent interpersonal and communication (written and oral) skills and a pastoral attitude.
- An ability to relate to a variety of people and the capacity to develop and maintain sound working relationships with other parish workers and volunteers.
- Capacity to coordinate and/or oversee various Parish events or ministries.
- Prepared to work effectively with the local Catholic school particularly and to liaise with the Government schools as necessary.
- Energetic and highly motivated with initiative and capacity to work with minimum supervision.
- The ability to keep confidentiality (and the discernment to know what must be kept confidential) is essential.
- Computer competency in Microsoft Office Applications and Parish Data Systems (willingness to learn).
- Demonstrated experience in the use of Content Management Systems (CMS).

**Qualifications**:

- Tertiary Qualifications in Office Administration or relevant experience working in an administrative capacity.
- Current Class C Driver’s Licence.

To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

- Why you want this role and how it aligns with your career goals.
- Your qualifications and experience in a similar position.

**Applications close**: 11:59pm Tuesday, 19 November 2024
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.

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