Financial Project Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $80,000

Key Responsibilities:

Review and verify invoices to ensure accurate date and receipt of goods in line with project documentation (site diaries, purchase orders).

Confirm quantities and rates against purchase orders or related project correspondence ensuring proper allocation.

Assign project-specific codes to invoices accurately ensuring correct allocation to the right project, budget line, and cost category.

Generate purchase orders where necessary ensuring all invoices are correctly coded and ready for approval.

Invoices must be submitted to the relevant Cadet or Contracts Administrator for review and approval.

Monitoring Concrete Usage and Billing:

Review concrete invoices for accuracy cross-checking rates, quantities, surcharges, and invoices against pour plans or mud maps. Maintain a register for each project ensuring accurate tracking of forecasted vs actual concrete quantities. Monitor additional charges such as wastage, testing, levies, and surcharges Collaborate with the Contracts Administrator to track concrete usage and resolve discrepancies between invoiced and received quantities.

Payment Schedule Management:

Create and distribute payment schedules monthly to ensure alignment with project cash flow. Upload payment data and related documents into the Procore system for tracking and reporting. Requirements Skills Qualifications Strong attention to detail and accuracy in invoice coding across multiple projects Exceptional organizational and time management skills to handle coding and financial tasks across several projects simultaneously Proficiency in using Procore or similar project management systems Excellent communication and collaboration skills with the ability to work across teams and projects Previous experience in construction administration is preferred but not required Work Setup Onsite: Philexcel Hours: Monday to Friday 6:00 AM - 3:00 PM ShoreXtra Perks Free barista-style coffee Free parking and jeepney services Highly engaged team Unlimited potential for growth Challenging role Fun and family-oriented working environment Seniority level Entry level Employment type Full-time Job function Administrative Industries Human Resources

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