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Administrative Support Coordinator

3 weeks ago

City of Parramatta Council, Australia beBeeCoordination Full time $40,000 - $60,000

We are seeking a highly skilled and organized Administrative Support Coordinator to join our team.

Job Summary

This is an exciting opportunity for an individual to provide administrative support to various departments, ensuring seamless day-to-day operations. As an Administrative Support Coordinator, you will be responsible for greeting visitors, directing them to the appropriate person or department, and providing a welcoming and professional experience.

Key Responsibilities
  • Greet visitors and direct them to the correct department, ensuring a positive and professional interaction.
  • Assist with meeting room bookings and coordination, guaranteeing efficient use of resources.
  • Manage incoming calls, responding professionally and accurately conveying messages to relevant personnel.
  • Oversee courier pickups and deliveries, verifying goods have been signed for and directed to the correct departments.
  • Process customer orders over the phone, collect payments, and reconcile invoices with delivery dockets.
  • Provide administrative support to various departments as needed, promoting a collaborative work environment.
  • Monitor the sign-in process for all contractors and visitors, maintaining accurate records.
  • Handle incoming and outgoing mail and packages, ensuring timely and secure processing.
Required Skills and Qualifications
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment with multiple priorities.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite.
  • Familiarity with administration software and systems.
Benefits
  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.
Others

Please note that this job description may be subject to change based on business needs.