Executive Team Coordinator

2 days ago

City of Mount Gambier, Australia beBeeRole Full time $60,000 - $80,000

Job Title: Executive Assistant

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  • ">
  • Manage and organize a senior-level manager's inbox and calendar.">
  • Respond to emails and phone calls in a professional and timely manner.">
  • Manage follow-up on client and team strategy execution and tasks.">
  • Schedule meetings and make travel arrangements as needed.">
  • Perform market research and create presentations and reports as assigned.">
  • Address administrative queries from employees and act as the point of contact among executives, employees, clients, and external partners.">
  • Format information for internal and external communication, including memos, emails, presentations, and reports.">
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Why Choose This Role?

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This role is ideal for someone who excels in written and oral communication, is proficient with technology, and is extremely organized and able to prioritize competing priorities. The ideal candidate will be proactive, focused on helping others, and loves finding solutions to problems and thinking outside the box.

">
  • ">
  • Key Responsibilities:">
  • Manage/Organize client's inbox and calendar">
  • Respond to emails and phone calls">
  • Manage followup of client & team to execute on strategy & tasks">
  • Schedule meetings">
  • Make travel and accommodation arrangements">
  • Perform market research">
  • Create presentations and reports, as assigned">
  • Address employees' administrative queries">
  • Act as the point of contact among executives, employees, clients and other external partners">
  • Format information for internal and external communication – memos, emails, presentations, reports">
  • Prepare meeting agendas">
  • Take minutes during meetings and distribute">
  • Other admin duties as delegated by clients">
  • Requirements:">
  • Excellent communication skills">
  • Proficiency with technology">
  • Ability to prioritize competing priorities">
  • Proactive and focused on helping others">
  • Problem-solving skills">
  • Natural leadership skills">
  • Team player">
  • Previous experience in an executive assistance role (preferred)">
  • Benefits:">
  • Opportunity to work in a dynamic and global team">
  • Variety of administrative tasks and responsibilities">
  • Chance to develop problem-solving skills and think outside the box">
  • Collaborative work environment">
  • Supportive team members">
  • Professional growth opportunities">
  • Competitive compensation package">
  • Flexible working hours">
  • Relaxed and friendly atmosphere">
"

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