Executive Assistant

2 days ago

City of Mount Gambier, Australia Zembr Australia Full time

Zembr is a global team of diversely talented people, passionate about sharing their skills to help your business grow. We provide a wealth of talent at your fingertips, covering all silos of business.

Our purpose every day is to help entrepreneurs succeed. We do this by providing the virtual team to grow our clients business.

Join a remote global team with a passion for achieving, and helping others succeed in business.

As a virtual assistant you will perform a variety of administrative tasks and support our clients senior-level managers. Responsibilities include various administrative tasks, inbox and calendar management including answering emails, scheduling meetings, and making travel arrangements. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

This role is a vital one - assisting busy executives to organise their professional + personal their teams. It takes extreme organisation skills, IT expertise, A level communication and much more We are looking for someone who:

  • Excels in written and oral communication, via all mediums
  • Is proficient with technology, and confident with video conferencing
  • Is extremely organised and is able to prioritise competing priorities
  • Is proactive and focused on helping others
  • Loves finding solutions to problems and thinking outside the box
  • Is a natural leader and good team player
  • Preferably has previous experience in an executive assistance role in a fast moving company
  • LOVES all things structure and organisation, is confident 'bossing' others, creating schedules, and following through
  • A bubbly and outgoing personality, loves people and focussed on growth

Key Responsibilities may include:

  • Manage/Organize client's inbox and calendar
  • Respond to emails and phone calls
  • Manage followup of client & team to execute on strategy & tasks
  • Schedule meetings
  • Make travel and accommodation arrangements
  • Perform market research
  • Create presentations and reports, as assigned
  • Address employees' administrative queries
  • Act as the point of contact among executives, employees, clients and other external partners
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Prepare meeting agendas
  • Take minutes during meetings and distribute
  • Other admin duties as delegated by clients

Why work at Zembr?

Zembr is a global team of (mostly) young people, passionate about sharing their skills to help businesses grow.

We live & breathe our Core Values…do these sound like you?

  • Passionate - we love what we do, we love Zembr & we love our clients - oh, and we have fun
  • Proactive - we are always thinking ahead for ourselves & our clients and striving to do better.
  • Communication - we communicate consistently & clearly and are always on the same page with no assumptions.
  • Trusted & Accountable - we are confidential, open & honest and always do what we say.
  • Christian family values based organisation + team

If this sounds like skills you have and you want to join our globally diverse team, please apply by clicking the 'apply now' button Full time and Part time hours available.

#J-18808-Ljbffr

  • Executive Team Coordinator

    1 day ago

    City of Mount Gambier, Australia beBeeRole Full time $60,000 - $80,000

    Job Title: Executive Assistant">">Manage and organize a senior-level manager's inbox and calendar.">Respond to emails and phone calls in a professional and timely manner.">Manage follow-up on client and team strategy execution and tasks.">Schedule meetings and make travel arrangements as needed.">Perform market research and create presentations and reports...

  • Executive Assistant

    1 week ago

    City of Bayside, Australia Anglicare Victoria Full time

    A new role, working alongside another Executive Assistant - Permanent|full time|103,958.90 total remuneration|Frankston or Dandenong - Think forward, pre-empt and be proactive to make your mark **Your role**: As the Executive Assistant to the Divisional Director at Anglicare Victoria South Division, we encourage you to truly make this role your own. In...

  • Executive Assistant

    3 days ago

    City of Greater Geelong, Australia Hanlon Industries Pty Ltd Full time

    Hanlon Industries is a proudly independent, family-owned business with over 20 years of success in steel fabrication and construction across Australasia.We are seeking an experienced and highly organised Executive Assistant to provide professional support to key members of our Executive Leadership Team. This part-time role (2–3 days per week) is ideal for...

  • Executive Assistant to Bhflhn Executive Director of

    3 days ago

    Mount Barker, Australia SA Government -SA HEALTH Full time

    **SA Health** **Job reference**: 820314 **Location**: 5251 - MOUNT BARKER **Job status**: Ongoing **Eligibility**: Open to Everyone - **Barossa Hills Fleurieu Local Health Network, Medical Services, Adelaide Hills Region**: - **Salary $65,606 - $69,919 per annum - Ongoing Full Time - ASO3** - The Executive Assistant provides a comprehensive,...

  • Executive Assistant

    7 days ago

    Mount Coot-tha, Australia Nine Full time

    **Company Description** The Executive Assistant plays a pivotal role in supporting the Managing Director, ensuring the smooth operation of the Brisbane Offices. This dynamic position involves direct engagement with executive and senior-level stakeholders, as well as overseeing the functional operations of the Brisbane Offices. We seek an agile, energetic,...

  • Executive Assistant

    1 week ago

    University Of Queensland, Australia UQ Interfaculty Competitions Full time

    **Company Description** UQ Interfaculty Competitions Inc coordinates sporting competitions between students of different schools and faculties of the University of Queensland. The organization has a long history, starting in the early 70s and being reenergized in 2007. UQIC is rapidly expanding into new sporting activities, aiming to engage more students in...

  • Executive Assistant

    4 days ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 799018 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: Feb 28 2025 - 23:55 AEDT **Favourite** An exciting opportunity for a passionate and experienced Executive Assistant to provide 2 to 1 support for Executives in our Customer and...

  • Executive Assistant

    4 days ago

    Mount Coot-tha, Australia Nine Full time

    **Company Description** Nine is Australia’s largest locally owned media company. Working at Nine, you’ll have access to a unique range of experiences and opportunities, helping drive the success of the country’s most trusted television, radio, digital and publishing brands. Our content reaches almost every Australian - meaning what we do has real...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Opportunity to work as an Executive Assistant supporting two C-suite executives. Start ASAP. **Your new company** Opportunity to work for a forward-thinking company at the forefront of innovation in an Executive Assistant position. **Your new role** - Provide high-level administrative support to the COO and CEO - Manage calendars, schedule meetings, and...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Recoveriescorp Full time

    **Job no**: 493177 **Work type**: Full-time **Location**: Melbourne CBD **Categories**: Administration & Reception Working as the Executive Assistant you will be responsible for supporting the smooth day-to-day operation of the executive office. Reporting in to the Senior Executive Assistant you will demonstrate high levels of professionalism, discretion...