Executive Assistant

4 weeks ago

City of Mount Gambier, Australia Zembr Australia Full time

Zembr is a global team of diversely talented people, passionate about sharing their skills to help your business grow. We provide a wealth of talent at your fingertips, covering all silos of business.

Our purpose every day is to help entrepreneurs succeed. We do this by providing the virtual team to grow our clients business.

Join a remote global team with a passion for achieving, and helping others succeed in business.

As a virtual assistant you will perform a variety of administrative tasks and support our clients senior-level managers. Responsibilities include various administrative tasks, inbox and calendar management including answering emails, scheduling meetings, and making travel arrangements. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

This role is a vital one - assisting busy executives to organise their professional + personal their teams. It takes extreme organisation skills, IT expertise, A level communication and much more We are looking for someone who:

  • Excels in written and oral communication, via all mediums
  • Is proficient with technology, and confident with video conferencing
  • Is extremely organised and is able to prioritise competing priorities
  • Is proactive and focused on helping others
  • Loves finding solutions to problems and thinking outside the box
  • Is a natural leader and good team player
  • Preferably has previous experience in an executive assistance role in a fast moving company
  • LOVES all things structure and organisation, is confident 'bossing' others, creating schedules, and following through
  • A bubbly and outgoing personality, loves people and focussed on growth

Key Responsibilities may include:

  • Manage/Organize client's inbox and calendar
  • Respond to emails and phone calls
  • Manage followup of client & team to execute on strategy & tasks
  • Schedule meetings
  • Make travel and accommodation arrangements
  • Perform market research
  • Create presentations and reports, as assigned
  • Address employees' administrative queries
  • Act as the point of contact among executives, employees, clients and other external partners
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Prepare meeting agendas
  • Take minutes during meetings and distribute
  • Other admin duties as delegated by clients

Why work at Zembr?

Zembr is a global team of (mostly) young people, passionate about sharing their skills to help businesses grow.

We live & breathe our Core Values…do these sound like you?

  • Passionate - we love what we do, we love Zembr & we love our clients - oh, and we have fun
  • Proactive - we are always thinking ahead for ourselves & our clients and striving to do better.
  • Communication - we communicate consistently & clearly and are always on the same page with no assumptions.
  • Trusted & Accountable - we are confidential, open & honest and always do what we say.
  • Christian family values based organisation + team

If this sounds like skills you have and you want to join our globally diverse team, please apply by clicking the 'apply now' button Full time and Part time hours available.

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