Project Team Support Specialist

20 hours ago

Otway Shire, Australia beBeeCybersecurity Full time $90,000 - $120,000

Job Title: Project Coordinator

Job Description:

A highly skilled Project Coordinator is sought to support the Energy Markets Cyber Coordination team in enhancing cyber security preparedness of the grids and markets.

The successful candidate will play a crucial role in supporting the team's Ways of Working, coordinating logistics for stakeholder meetings, and maintaining up-to-date tools such as Jira & Confluence.

Key Responsibilities:
  • Assist with tracking and updating workload requests, schedules, milestones, and key tasks across the EMCC streams.
  • Manage and maintain Jira boards and Confluence spaces, ensuring timely updates to monthly/quarterly cycles, actions, issues, and documentation
  • Organise and support internal and external meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.
  • Define, execute and maintain document version control, risk and issue registers, and documentation in accordance with AEMO/EMCC governance requirements.
  • Review new project proposals, monitor the workload pipeline and report on the status of ongoing delivery workload.
  • Document and track risks that can affect project quality, scope, time and budget, in accordance with the project plan and AEMO corporate KPIs
  • Raise and track purchase orders (POs), process invoices, and manage procurement workflows using Microsoft Dynamics 365 enterprise finance system
  • Document problems and issues; manage resolutions, corrective actions, lessons learned while collecting and disseminating relevant information.

Required Skills and Qualifications:

A strong experience in project coordination, administrative or PMO support role, ideally within cybersecurity, energy, or a regulated industry. Must have procuring skills, project management skills, financial/budget management, scheduling and resource management skills. Excellent organisational skills and attention to detail in tracking activities across multiple workstreams. Strong communication skills for documenting meetings, reporting, and liaising with stakeholders.

Other Requirements:

Must be an Australian citizen with the ability to attain and maintain an appropriate level of national security clearance.

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