Project Development Specialist

2 weeks ago

Otway Shire, Australia beBeeProjectCoordinator Full time $100,000 - $120,000

Project Coordinator Role

This position involves coordinating projects, managing logistics, and maintaining tools. We are seeking a highly organized and detail-oriented individual to join our team.

The successful candidate will be instrumental in supporting project development, coordinating meetings, and applying their knowledge and experience in project management and cybersecurity.

Key Responsibilities
  • Project Coordination: Assist with tracking and updating workload requests, schedules, milestones, and key tasks across multiple workstreams.
  • Tool Maintenance: Manage and maintain Jira boards and Confluence spaces, ensuring timely updates to monthly/quarterly cycles, actions, issues, and documentation.
  • Meeting Support: Organise and support internal and external meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.
  • Document Control: Define, execute and maintain document version control, risk and issue registers, and documentation in accordance with governance requirements.
  • Risk Management: Document and track risks that can affect project quality, scope, time and budget, in accordance with the project plan and corporate KPIs.
  • Procurement Support: Raise and track purchase orders (POs), process invoices, and manage procurement workflows using enterprise finance systems.
  • Issue Resolution: Document problems and issues; manage resolutions, corrective actions, lessons learned while collecting and disseminating relevant information.
Requirements
  • Experience: Strong experience in a project coordination or administrative role, ideally within cybersecurity, energy, or a regulated industry.
  • Skills: Must have - Procurement and project management; financial/budget management, scheduling and resource management skills.
  • Organisational Skills: Strong organisational skills and attention to detail in tracking activities across multiple workstreams.
  • Technical Skills: Experience with enterprise systems for raising POs and processing invoices.
  • Communication Skills: Excellent written and verbal communication, especially for documenting meetings, reporting, and liaising with stakeholders.
  • Industry Knowledge: Familiar with the energy sector, critical infrastructure, or government-related cybersecurity programs.
  • Security Clearance: Must be an Australian citizen with the ability to attain and maintain an appropriate level of national security clearance.

Travel Requirements: Ability to travel interstate and work flexible hours.

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