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Project Coordinator Specialist

3 weeks ago

Otway Shire, Australia beBeeProject Full time $99,000 - $110,000
About the Role

This is a 12-month fixed-term contract position based in Australia.

The Australian Energy Market Operator (AEMO) is responsible for ensuring safe, reliable, and affordable energy today, while enabling the energy transition for the benefit of all Australians.

As a key member of our team, you will assist with tracking and updating workload requests, schedules, milestones, and key tasks across the organization.

  • Manage project tools, ensuring timely updates and documentation.
  • Organize and support meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.

You will also define, execute, and maintain document version control, risk, and issue registers, and documentation in accordance with governance requirements.

Key Responsibilities
  • Review new project proposals, monitor the workload pipeline, and report on the status of ongoing delivery workload.
  • Document and track risks that can affect project quality, scope, time, and budget.
  • Raise and track purchase orders, process invoices, and manage procurement workflows using Microsoft Dynamics 365 enterprise finance system.
RequirementsSkills & Experience:
  • Strong experience in project coordination, administrative, or PMO support role, ideally within cybersecurity, energy, or a regulated industry.
  • Must have - Procurement and project management; financial/budget management, scheduling, and resource management skills.
  • Strong organizational skills and attention to detail in tracking activities across multiple workstreams.
  • Experience with Microsoft Dynamics 365 or similar enterprise systems for raising POs and processing invoices.
  • Experience supporting teams using tools such as SharePoint and the Atlassian suite.
  • Excellent written and verbal communication skills.
  • Familiar with the energy sector, critical infrastructure, or government-related cybersecurity programs.