Senior Administrative Support Specialist
2 days ago
The organisation is seeking a highly skilled and proactive Senior Administrative Support Specialist to provide exceptional support to the CEO.
This is an outstanding opportunity for an experienced administrative professional to join a progressive membership-based organisation in Melbourne's inner east.
Responsibilities:- Ensure the CEO is fully prepared and briefed ahead of daily and weekly internal and external meetings/conferences by coordinating agendas, minutes, venues, facilities, and catering.
- Provide end-to-end meeting coordination, including ensuring all necessary documentation and materials are prepared and distributed on time.
- Manage the CEO's diary and schedule across multiple priorities, ensuring seamless communication and collaboration with stakeholders.
- Coordinate and manage meeting packs and documentation, including preparing and distributing agendas, minutes, and other relevant materials.
- Arrange domestic and international travel arrangements, including booking flights, hotels, and transportation, and ensuring all necessary documentation and requirements are met.
- Monitor deadlines and ensure the CEO is across all key commitments, providing timely reminders and updates as required.
- Support the CEO's direct reports and act as a point of contact for wider teams, providing administrative assistance and advice as needed.
- Attend meetings, capture actions/decisions, and ensure follow-up, maintaining accurate records and tracking progress.
- Coordinated critical leadership meetings, driving engagement initiatives, and proactively identifying areas where additional support is needed.
- Act as a culture champion, contributing to a positive and collaborative workplace by promoting a people-first approach, valuing kindness, collaboration, and strong working relationships.
The successful candidate will demonstrate:
- Prior experience as an Executive Assistant in a fast-paced environment.
- Exceptional organisational skills with the ability to juggle competing priorities.
- A proactive, fast-learning mindset with the ability to anticipate needs and take initiative.
- A people-first approach, valuing kindness, collaboration, and strong working relationships.
- A drive for excellence, with a focus on delivering high-quality results at pace.
- Resilience and composure under pressure, maintaining a solutions-focused approach.
- Clear and concise communication skills, both written and verbal.
To be successful in this role, you will need:
- Prior experience as an Executive Assistant in a fast-paced environment.
- Exceptional organisational skills with the ability to juggle competing priorities.
- A proactive, fast-learning mindset with the ability to anticipate needs and take initiative.
- A people-first approach, valuing kindness, collaboration, and strong working relationships.
- A drive for excellence, with a focus on delivering high-quality results at pace.
- Resilience and composure under pressure, maintaining a solutions-focused approach.
- Clear and concise communication skills, both written and verbal.
We offer a competitive salary package, comprehensive benefits, and opportunities for career growth and development. If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application.
-
Administrative Support Specialist
24 hours ago
Melbourne, Victoria, Australia beBeeSpecialist Full time $85,000 - $95,000Administrative Support SpecialistWe are seeking a skilled and organised Administrative Support Specialist to join our team.This is an exciting opportunity for someone who thrives on variety, growth, and excitement. As an integral part of our office operations, you will provide high-level administrative support to our CEO and senior leaders, ensuring seamless...
-
Senior Administrative Specialist
9 hours ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $58,709 - $63,354Job Title: Senior Administrative SpecialistWe are seeking a highly skilled and motivated individual to fill the role of Senior Administrative Specialist in our Child and Adolescent Mental Health Service team.About the Opportunity:This is an exciting opportunity for a dedicated professional to join our team and contribute to delivering high-quality...
-
Administrative Support Specialist
6 days ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000Job Opportunity:">We are seeking a highly skilled professional to assume the role of Administrative Support Specialist. As a key member of our team, you will provide comprehensive administrative support to senior leadership and assist various teams in achieving their goals.">Key Responsibilities:">Provide administrative assistance to senior leadership,...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia beBeeSupport Full timeJob SummaryThis is a unique opportunity to provide administrative support to senior executives in a dynamic and complex organisation. As an experienced Administrative Support Specialist, you will be responsible for preparing and managing board papers, meeting and committee secretariat, email and calendar management, travel and catering arrangements,...
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia beBeeSupport Full time $90,000 - $120,000We are seeking a highly skilled Administrative Support Specialist to provide high-level assistance to senior executives within a government organisation.The successful candidate will work 3 days per week, with the potential for extended hours.Key ResponsibilitiesProvide administrative support to senior executives, including diary and email...
-
Administrative Support Specialist
7 days ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $82,969 - $108,651Administrative Support SpecialistThe role of Administrative Support Specialist is a dynamic and challenging position that requires energy, passion, and exceptional organizational skills. As the primary interface for the team, you will cultivate collaborative relationships and provide an exceptional level of service to internal and external...
-
Administrative Support Specialist
6 days ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $90,000Job Title:Administrative Support Specialist">Description:The successful candidate will serve as the primary point of contact for senior executives, providing exceptional administrative support to ensure seamless day-to-day operations.">Responsibilities:Manage complex calendars and email inboxes, prioritizing tasks and ensuring timely responses.Coordinate...
-
Senior Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $63,000 - $84,000Job DescriptionWe are seeking a proactive and highly organized professional to support senior executives. This is an opportunity to work closely with the Director of Business and Director of People & Culture, providing exceptional administrative support.The ideal candidate will have proven experience supporting senior leaders in an EA or PA capacity, with...
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $62,500Administrative Support SpecialistThe Administrative Support Specialist plays a vital role in supporting the team at Northern Health. This part-time position involves varied administration tasks, including data entry, phone and email communication with consumers, clinical staff, and external providers.
-
Administrative Support Specialist
20 hours ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $160,000Job BriefWe are seeking a highly organized and efficient individual to join our team as an Executive Support Specialist.This diverse role requires providing timely support to Directors, Operations Manager, and clients through various means such as email communications, diary management, document preparation, and office operational tasks.The job involves...
