Administrative Support Specialist

2 days ago

Melbourne, Victoria, Australia beBeeSupport Full time
Job Summary

This is a unique opportunity to provide administrative support to senior executives in a dynamic and complex organisation. As an experienced Administrative Support Specialist, you will be responsible for preparing and managing board papers, meeting and committee secretariat, email and calendar management, travel and catering arrangements, preparation of presentations, reports, and general administrative tasks.

Key Responsibilities
  • Diary Management: Ensure executive time is structured effectively by managing their diary and monitoring key events.
  • CORRESPONDENCE MANAGEMENT: Efficiently review incoming electronic and paper-based correspondence to ensure timely action and response.
  • SUPPORT TO SENIOR EXECUTIVES: Respond to queries or issues on behalf of the Executive where appropriate and in a timely manner.
  • MEETING COORDINATION: Document and follow-up of Leadership Team meetings and forums including preparation of agendas, minutes, and papers as required.
Required Skills and Qualifications
  • A degree in a business-related field.
  • Demonstrated experience as an outstanding executive assistant to a senior executive.
  • Experience in a large, complex organisation.
  • Ability to prioritise and be proactive.
  • Outstanding administration and organisational skills.
  • Demonstrated analytical skills and attention to detail.
Benefits
  • Salary package leading to greater take-home pay.
  • The largest educational scholarship program of its kind in Australia.
  • Discounted private health insurance.
  • Ability to purchase additional leave.
Others

We value inclusion and diversity and focus on fairness and opportunity for all. We are committed to creating a workplace that reflects the communities we work in.

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