Executive Assistant

3 days ago

Sydney, New South Wales, Australia VGA Full time

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Brand Directors in Sydney.

Company Overview

Volkswagen Group Australia (VGA) is a leading automobile manufacturer with over 600,000 employees globally. Our National Sales Centre is based in Sydney, home to some of Australia's most recognisable brands, including Audi, CUPRA, Skoda, and Volkswagen.

Our company culture thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation. We offer opportunities for growth, personal development, and career advancement in a dynamic and supportive work environment.

About the Role

The Executive Assistant will be responsible for providing strategic administrative support to our Brand Directors, managing their diaries, coordinating travel and functions, and preparing presentations and business events.

  • Manage the diary of the PV and CV Brand Directors;
  • Coordinate arrangements for travel and functions, including transport and accommodation;
  • Raise and manage Purchase Orders and process and manage payment of all invoices, tracking budget spend;
  • Manage credit card statements, reconciliation, and reimbursement matters;
  • Distribute bulletin and other information to dealers for the PV/CV brands;
  • Coordinate PV/CV meetings, including WIP document update and preparation, especially weekly team meetings;
  • Plan and realise National Dealer Roundtable meetings, Dealer Visits, and Sales and Marketing meetings.
Requirements

To succeed in this role, you will need:

  • Experience in secretarial, PA, and administrative support;
  • Sound knowledge of Microsoft applications, including Excel, Word, PowerPoint, Outlook;
  • Strong written and verbal communication skills;
  • High attention to detail and time management skills;
  • Ability to organise and coordinate events and travel and liaise with suppliers;
  • Strong ability to multitask and prioritise competing tasks;
  • Practical problem-solving skills with an operational focus.
Benefits

We offer a competitive salary package, including:

  • A culture of continuous learning, growth, and development;
  • Additional leave, including VGA Day paid leave day and birthday leave;
  • Discounts on Audi, CUPRA, Skoda, and Volkswagen car purchases;
  • Free entry to Dubbo and Taronga Zoo for you and your family;
  • Work in an award-winning state-of-the-art newly refurbished building recognised by Master Builders Association Australia – our offices include onsite parking and a convenient location with close proximity to Green Square train station.

Salary: $85,000 - $110,000 per annum, depending on experience.

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