Senior Governance Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeGovernance Full time $90,000 - $110,000
Job Overview

The Governance Leadership Board (GLB) Secretary will assume a pivotal support role within our maritime division.

This position is responsible for providing expert secretariat and governance assistance to the GLB Chair and Board members, as well as delivering Commercial/Contracts support in the Commercial function.

  • Coordinate Board and subcommittee meetings, encompassing scheduling, logistics, technology requirements, and catering
  • Prepare and distribute agendas, pre-reading material, reports, and briefs in a timely manner, including liaison with stakeholders
  • Liaise with GLB Chair, Board Members, and stakeholders to gather, review, and finalise board submissions
  • Attend all meetings and record accurate minutes, circulating them for review, finalisation, and endorsement
  • Maintain an up-to-date decisions and action items register, working closely with accountable members to facilitate status updates
  • Familiarise yourself with governance, contractual requirements, and obligations to provide guidance to the GLB and ensure necessary governance and contractual commitments are met
  • Uphold standards of confidentiality, integrity, and professionalism in a complex, multi-stakeholder environment
  • Provide Commercial support to the CSI-IPT Commercial Manager as required
About You

Prior experience in providing high-level secretariat and/or executive officer support to a Board or Executive Governance Body is essential.

Key skills and qualifications include:

  • Facilitating Board-level meetings, including development of schedules, agenda setting, and minute-taking
  • Working effectively and collaboratively with Board Members and stakeholders
  • Commercial/Contracts experience is desirable but not mandatory
  • Utilising written and verbal communication skills to suit various audiences
  • A results-driven approach, coupled with pragmatic and agile work practices, to deliver meaningful outcomes
  • Excellent written communication and documentation skills, including preparation of agendas, minutes, and governance reports and board papers
  • The ability to balance competing priorities to deliver against customer and business requirements, with effective stakeholder management
  • Intermediate MS Office skills, especially in Word, Excel, and PowerPoint
  • Prior experience working in a Defence Industry environment is highly regarded
  • Eligibility for a Negative Vetting Level 1 Defence security clearance

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