Business Operations Manager

3 days ago

City of Hobart, Australia Department of Justice TAS Full time
Job Description

Job Title: Business Operations Manager

Department: Department of Justice TAS

Location: Hobart

Job Type: Permanent, full-time

Hours per fortnight: 73.50 hours per fortnight- flexible options available.

Key Responsibilities
  • Administration/Operational: Manage and oversee the administrative support functions of the Commission, including the management of a small team. Maintain administration manuals, policies and procedures and assist in the strategic direction of and implementation of changes to the Commission's websites. Be responsible for agenda papers and minutes for monthly Commission meetings.
  • Financial Management: Be responsible for preparing, managing and monitoring the Commission's budget, including preparation of the Commission's annual financial statements and quarterly reports, coordinate processing of financial transactions and manage procurement. Prepare the Commission's annual report.
  • Business System Administration: Administer the Commission's records management system (CM9), generate reporting to the Commission and for the Commission's annual report, take a lead role in system development, business improvement and change management and promote best practice.
  • Human Resources: Liaise with the Human Resources branch on employee relations, industrial relations, payroll and recruitment issues. Coordinate the recruitment and induction of staff and their performance management. Ensure the workplace is OHS compliant.
  • Information Technology: Ensure the IT requirements are met by providing general IT support, trouble-shooting and liaising with the ICT branch. Be responsible for the development and maintenance of the Commission's website including coordination of software solutions.
  • Property: Provide property management, including building maintenance and security and vehicle management.
Requirements
  • Tertiary qualifications: In a relevant discipline.
  • Strong administrative skills: With experience in budget preparation and management, preparation of financial reports, records management, coordination of meeting agendas and minute keeping, and the establishment and maintenance of administrative systems.
  • Management skills: Good communication and negotiation skills, with an ability to liaise effectively with both internal and external stakeholders.
  • IT knowledge: To trouble-shoot and assist staff and to liaise with the Information Communications and Technology Services Branch regarding technical issues and database performance and upgrades.
  • Ability to perform duties: To a high standard, produce quality outputs and improve business efficiencies and manage change.
Encouragement of Diversity

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

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