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Senior Events Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeEvent Full time $80,000 - $110,000

Key Role in Event Delivery

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The Event Executive is responsible for working with the portfolio team to deliver events. This role involves assisting with administrative duties, coordinating with exhibitors, and ensuring the successful delivery of shows.

This is a 6-month contract position with the possibility of extension.

About Us

We are a full-service conference and exhibition organizer with over 30 years' experience in trade and consumer exhibitions, conferences, and events. Our current portfolio includes 8 x exhibitions and conferences across a diverse range of industries.

Primary Responsibilities

  • ">
  • Work on conference programs, securing confirmed speaker biographies, photos, and presentation details and updating the website.">
  • Assist in identifying and working with show media partners and suppliers and ensure clear and accurate communication with all stakeholders.">
  • Coordinate and formulate the creation and printing of Show Guides for each exhibition.">
  • Support Operations in any tasks and responsibilities that may be required onsite.">
  • Responsible for the development and implementation of the exhibitor customer journey from contract confirmation to the exhibitor being onsite.">
  • Maintain professionalism at all times when communicating and corresponding with exhibitors for any given exhibition, either verbally or in written format.">
  • Ensure that all exhibitor contracts are recorded and entered into the system once the Sales Executive has finalized the sale with the exhibitor.">
  • Assist with each individual show budget under the direction of the Portfolio Director to ensure it is up to date and accurate.">
  • Manage the sponsorship and partners deliverables spreadsheet and ensure delivery to timelines.">

Attributes For Success

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  • Experience working in the events industry.">
  • Experience in customer service, sales, or administrative-focused roles.">
  • Strong communication skills.">
  • Experience managing projects.">
  • Excellent attention to detail and high standards for work.">
  • Ability to remain calm under pressure.">
  • Embody diversity, equity, and inclusion.">
  • Ability to work as part of a team.">

The Benefits

  • ">
  • Flexible work model - combination of WFH and from modern offices.">
  • Professional development and career growth opportunities.">
  • Dynamic and supportive team environment.">