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Practice Administrator

2 months ago

Brisbane, Queensland, Australia Clayton UTZ Full time
About the Role

We are seeking an experienced and senior administrator to join our dynamic and innovative team at Clayton Utz. As an integral part of our Commercial Litigation and R&I Practice, this role involves providing high-level support to two Senior Partners and their wider teams.

Key Responsibilities
  • Provide high-level secretarial and administrative support to the Partners and their teams.
  • Manage diaries, including organizing client meetings and facilitating travel arrangements.
  • Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements.
  • Manage file management and handling, including opening and closing matters.
  • Undertake conflict searches on firm database and prepare conflict emails.
  • Attend to accounts enquiries from barrister clerks and third-party experts with a focus on professionalism and efficiency.
  • Manage general accounts, reporting, monthly billing, and expenses.
  • Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level.
  • Work collaboratively as a team player, willing to step in and assist, and take initiative to assist in the smooth operation of the practice.
Requirements
  • Proven and distinguished experience in a legal administrative, secretarial role.
  • Experience in billing processing using Aderant Expert.
  • A flexible approach with a demonstrable drive to contribute to the business's success.
  • The ability to build and nurture positive relationships with colleagues.
  • Strong multitasking and prioritization skills, especially in high-pressure situations.
  • Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail.
About Us

Clayton Utz is an inclusive employer that supports flexible work arrangements. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us.