Project Administrator

1 day ago

Perth, Western Australia Qube Full time

Company Overview:

Qube Energy is a leading provider of integrated logistics services to the oil and gas sectors. Our services include Supply Base and transport operations, strategically positioned in key locations across Australia.

We are a subsidiary of Qube Ports & Bulk, one of Australia's top stevedoring and bulk logistics companies. With a national network of 28 capital city and regional port and transport facilities, we offer an impressive range of integrated logistics solutions.

About the Role:

The primary purpose of this role is to maintain the day-to-day running of Project administration office as well as Warehouse activities, general receipting, storing, and inspecting receivals.

Key Responsibilities:

  • To ensure all contract rates are invoiced to clients in accordance with specific contracts.
  • To ensure all contract conditions pertaining to rates and services are adhered to.
  • To collect and attach relevant paperwork for invoicing procedures.
  • To work under the direction of the Project Manager.
  • Maintain a register and assist in processing subcontractors.
  • Perform various administrative duties as required.
  • Book in third-party contractors.
  • Raise purchase orders and close them out.
  • Process invoices for payment with attached purchase orders.
  • End-of-month processes, including accrual lists and third-party cost spreadsheets.
  • Material receipt and inspection of received materials according to client documents.

Safety:

  • To comply with Qube's health and safety policy and procedure.

Qualifications and Experience:

  • Current driver's license.
  • Affable phone manner.
  • A minimum of three years' experience in an office environment.
  • Strong interpersonal skills and the ability to communicate effectively with various individuals.
  • Proficient skills using Microsoft Office, Excel, and PowerPoint.
  • Ability to work independently with a proactive approach to task resolution.
  • Flexibility and adaptability to work in a demanding environment.
  • Ability to work cooperatively within a small team setting.

Benefits:

  • Up to 50% discount on gyms, studios, active wear, healthy meals, supplements, recovery, and more through the Qube Fit program.
  • Discounted health insurance.
  • Paid leave for volunteering activities.
  • Unlimited access to employee assistance programs delivered through Telushealth.
  • Generous paid parental leave.
  • Access to the Qube wellbeing program.

Estimated Salary: $65,000 - $85,000 per annum, depending on experience.

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