Project Administrator Specialist

5 days ago


Perth, Western Australia Contract Resources Pty Ltd Full time
About Contract Resources Pty Ltd

We are a leading provider of specialized industrial and mechanical services to refineries, petrochemical plants, and industrial plants. Our company has experienced impressive growth since its establishment in 1989 and is well-positioned to take on projects for clients around the world.

Company Overview

Contract Resources Pty Ltd offers a great work-life balance, a sociable, fun, and collaborative working environment. We are committed to principles of diversity and inclusion and welcome applications from all nationalities, genders, and cultural backgrounds.

Job Summary

This role supports Oil & Gas, Onshore & Offshore projects across the Western Region. As a Project Administrator, you will ensure relevant contracts and jobs are set up fully in required electronic systems, enabling timely invoicing, cost monitoring, and control (Budget vs Actuals).

Key Responsibilities

  • Efficiently manage daily data entry of Labour hours, Equipment data using in-house systems as well as Client Systems.
  • Coordinate client timesheet submission and seek approval of timesheets.
  • Monitor and liaise with PM's to ensure invoicing meets monthly deadlines.
  • Run project costs report prior to preparation of final invoices.
  • Review and submit invoices, submit Project Progress Claims as required.
  • Raise purchase orders as required and undertake end-of-month reconciliations.
  • Assist workforce planning with ticketing and distribution of travel itineraries.
  • Place material and consumable orders to assist workshop during high-activity periods.
  • Assist with payroll entry as required.
  • Preparation of monthly KPI reports as required per the contract.
Requirements

To be successful in this role, you will need:

  • Minimum 2 years' experience working within an office/administrative environment.
  • High degree of experience with Microsoft Excel and high-level data entry skills.
  • Experience working in the Construction/Mining/Oil & Gas industry would be advantageous but not essential.
  • Experience liaising with internal and external customers.
  • Strong attention to detail, ability to work in high-volume/fast-paced environments, and multitasking.
  • Ability to maintain confidentiality.
  • Confidence to offer system improvements/suggestions.
  • Strong organizational skills with the ability to prioritize workload to meet deadlines.
  • Experience of office/administration processes with the ability to learn and improve procedures.
  • Ability to communicate effectively and influence others.
Benefits

This is a fantastic opportunity to be part of a dynamic, growing organization. You will have access to training and development opportunities, including those specific to the industry and sector.



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