Key Executive Support Specialist

3 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $73,842 - $89,661
Executive Support Professional

As a key member of the executive team, you will be responsible for providing high-level administrative support and ensuring seamless execution of strategic initiatives.

Main Responsibilities
  • Provide exceptional support to senior executives, including managing complex schedules, preparing high-quality reports and briefs, and coordinating travel arrangements.
  • Arrange meetings and conferences, coordinate papers, organize venues, agendas, take minutes, and follow up on actions.
  • Answer queries, provide timely advice, and undertake follow-up action as required.
  • Analyze and improve office processes, maintain corporate information systems for records management, financial information, fleet management, client payments, and ministerial correspondence.
  • Foster a collaborative environment, delivering quality, timely, and effective customer service to managers and staff within the team.

**Essential Qualities**:

  • We are looking for someone with drive and commitment, who is enthusiastic, sets high standards of performance, and thrives in a dynamic work environment.
  • You should also possess integrity, operate with a strong sense of public interest, and adhere to the organization's code of conduct.
  • Additionally, resilience is essential, with the ability to persevere through obstacles, cope with setbacks, remain calm under pressure, and accept constructive criticism.
  • Finally, excellent teamwork skills are required, including cooperation, collaboration, and respect for others' ideas and feelings.
Specialist Expertise:

Demonstrated knowledge of and experience in departmental administrative processes, procedures, and systems is highly valued.

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