Executive Support Specialist

6 days ago

Melbourne, Victoria, Australia beBeeSupport Full time $60,000 - $80,000
Job Description

We are seeking an Executive Support Specialist to join our team in Melbourne. The successful candidate will have the opportunity to work on a variety of tasks and projects, supporting our Principals and contributing to the growth and success of the organization.

The ideal candidate will be a proactive and ambitious individual with excellent written and verbal communication skills, as well as strong organizational and analytical abilities. They will need to be able to handle multiple tasks in a fast-paced environment and work collaboratively with colleagues at all levels.

Key Responsibilities:
  • Diary Management: Provide timely and efficient diary management for Principals, ensuring that appointments and meetings are scheduled and coordinated effectively.
  • Business Development: Coordinate business development appointments for Principals, including preparing materials and supporting Principals during meetings.
  • Conference and Meeting Preparation: Prepare documentation and reports for Principal and Leadership conferences and meetings.
  • Administrative Support: Manage the administrative team, providing guidance and support as needed.
Required Skills and Qualifications

To succeed in this role, the ideal candidate will possess the following skills and qualifications:

  • 5+ years' experience in executive level support
  • Proven experience supporting multiple partners in a fast-paced professional environment
  • Excellent written and verbal communication skills
  • Good problem-solving, organizational, and analytical skills
  • Ability to handle multiple tasks in a fast-paced and time-sensitive environment
  • Ability to collaborate across teams and levels to complete tasks to a high standard
  • Ability to build strong relationships with both internal and external stakeholders
Benefits

As an Executive Support Specialist with our organization, you will enjoy a dynamic and supportive work environment with flexible working arrangements, a dedicated reward and recognition program, and access to comprehensive benefits, including flexible working hours, professional development opportunities, and more.

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