Executive Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $90,000
Job Title: Executive Support Specialist

This is an exceptional opportunity to join our dynamic digital marketing agency as an Executive Support Specialist. The ideal candidate will provide top-notch administrative support to our Founder/CEO and Head of Growth, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Manage calendars, appointments, and daily requests for the Founder and Head of Growth
  • Coordinate internal and external stakeholders in executing media opportunities
  • Verify, edit, and disseminate information for content distribution
  • Compile and submit business awards; prepare reports highlighting PR efforts
  • Arrange all travel arrangements, including accommodations, transportation, and activities
  • Research and serve as the point person for service providers on various projects
  • Maintain a well-organized and tidy workspace; order office supplies
  • Greet clients, direct them to meeting rooms, and provide refreshments
  • Answer the main reception line and direct calls; ensure the office closes properly
  • Provide backup support for Accounts Receivable; assist the People & Culture Manager with company-wide events
Requirements:
  • A minimum of one year of experience in a similar role
  • Office management experience
  • Accounts Receivable experience is highly desirable
  • The ability to juggle competing priorities and maintain confidentiality
  • Outstanding phone manner and interpersonal skills
  • Excellent administration, organization, and multitasking abilities
  • A fast learner with initiative and proactive problem-solving skills
  • Strong stakeholder management at all levels and event planning capabilities
  • Excellent research skills and a company-first mindset

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