Sydney Front Desk Administrator
3 weeks ago
We are seeking an experienced and highly organized Office Manager to join our dynamic team at Fin Design + Effects. This role is responsible for providing exceptional administrative support, ensuring the smooth operation of our studio, and delivering a world-class experience to our clients.
About the RoleThe ideal candidate will have 2-5 years of experience in office management, reception, or a related administrative role. They will be proficient in office software, possess excellent written and verbal communication skills, and have a strong problem-solving ability.
Main Responsibilities- Reception Duties:
- Welcome visitors, clients, and staff with a friendly and professional demeanor.
- Answer, screen, and forward incoming phone calls and emails, take messages as necessary.
- Handle incoming and outgoing mail and deliveries.
- Maintain a tidy and welcoming reception area.
- Manage visitor logs and issue visitor passes as needed.
- Office Management and Administrative Support:
- Oversee day-to-day office operations, including maintaining office supplies, equipment, kitchen stock, and ordering on a regular basis.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Liaise with building management and service providers for any maintenance or repair issues.
- Manage studio calendars and booking schedules, schedule and coordinate meetings and appointments.
- Assist with travel arrangements and accommodation bookings.
- Oversee the maintenance and cleanliness of common areas, including the kitchen, common space, meeting rooms, artists' space, and bathroom restock.
- Assist with onboarding new employees and coordinating desk setups.
- Organize and manage Hot Desks bookings for staff on a regular basis.
- Provide administrative support to senior management and staff as needed.
- Coordinate and manage office projects and studio initiatives, including setting up new offices and office moves.
- Client and Vendor Services:
- Assist with client hospitality, including arranging refreshments and catering.
- Ensure clients and visitors have a positive experience from arrival to departure.
- Support the coordination of client meetings and presentations.
- Assist with client onboarding and studio tours.
- People + Culture Team Assistance:
- Assist with recruitment, onboarding, and training of new employees and interns.
- Maintain employee records and manage HR-related documentation.
- Support employee engagement and wellness initiatives.
- Support internal communications and team-building activities.
- Coordinate and support internal and external events, such as wrap parties, screenings, industry mixers, and end-of-year celebrations.
- Office Expense Management:
- Monitor and manage day-to-day office expenses and monthly office budget.
- Follow up with office-related invoices, track expenses, and ensure timely payment of bills.
- Coordinate with the finance department for office-related expenses and reporting.
- Compliance, Safety, and Security:
- Ensure the office complies with relevant workplace health and safety regulations.
- Implement and uphold health and safety policies and procedures for the Sydney office.
- Implement and monitor office security policies and compliance procedures.
To be successful in this role, you will need:
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 2-5 years of experience in office management, reception, or a related administrative role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in office software (e.g., Slack, Google Workspace, Adobe Suite).
- A basic understanding of financial management and budgeting.
- The ability to work independently and as part of a team.
We offer a competitive salary package, which includes:
- A base salary of $AU65,000 - $AU85,000 per annum.
- A comprehensive benefits package, including paid annual leave, sick leave, and public holidays.
- The opportunity to work with a global team of talented artists, producers, and technicians.
- Career development and growth opportunities.
- A collaborative and inclusive company culture.
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