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Cotton Procurement Coordinator

2 weeks ago

Toowoomba, Queensland, Australia beBeeAdministrative Full time $70,000 - $100,000
Job Title: Cotton Purchasing Administration Officer

We are seeking a highly skilled and detail-oriented individual to join our team as a Cotton Purchasing Administration Officer. This role is critical in supporting the administrative functions of our cotton business, ensuring the smooth running and efficiency of our operations.

Main Responsibilities:

  • Verify the accuracy of all paperwork received from origination staff to maintain high levels of quality and integrity.
  • Ensure special contract conditions are met, including discounts for later delivery and correct delivery points, to optimize our purchasing processes.
  • Validate and enter data with high accuracy to support informed decision-making.
  • Enter Bale Purchase Forms and Amendments for purchase contracts in a timely and efficient manner.
  • Ensure correct payment terms are on the contract to prevent any delays or disputes.
  • Assist the Accounts team with queries regarding payments to provide excellent customer service.
  • Report daily purchases and contract adjustments and circulate to keep stakeholders informed.
  • Manage end-of-month purchase adjustments to ensure accurate financial records.
  • Create and amend client accounts in relevant systems in a timely manner to maintain up-to-date information.
  • Oversee the Grower Survey process to gather valuable insights and feedback.
  • Conduct daily, weekly, and monthly reconciliation and reporting of contracts to identify trends and areas for improvement.

Requirements:

  • Strong knowledge of Microsoft suite to effectively utilize its tools and features.
  • A high level of attention to detail to maintain accuracy and precision.
  • Good organizational skills to manage multiple tasks and priorities efficiently.
  • Ability to communicate effectively with all staff and clients to build strong relationships and resolve issues promptly.
  • Ability to work well under pressure to meet deadlines and deliver results.

Desirable Skills:

  • Knowledge of and previous experience in the cotton industry to bring valuable expertise and insight.
  • Sound understanding of gin/valley delivery points to optimize our logistics and supply chain.