Executive Support Professional

3 days ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time
Company Overview

Herbert Smith Freehills is a leading global law firm with over 150 years of experience delivering high-profile work that matters to our clients. With a strong presence in the Asia Pacific, Europe, the Middle East, and North America, we advise many of the largest and most ambitious organisations across all major regions.

Job Description

We are seeking a detail-oriented Executive Support Professional to join our Melbourne legal support team on a full-time basis. As an Executive Support Professional, you will work closely with the Legal Assistants in your practice group to provide administrative support to legal and business services staff, enhancing our client experience.

Key Responsibilities:
  • Delivering high-quality, accurate work while managing deadlines, responding to change, and prioritising competing tasks.
  • Scanning, printing, or photocopying relevant documents as needed by the practice group support colleague or Lawyer.
  • Providing ad-hoc support to the group or division, such as handling incoming mail, answering the telephone, amending documents, and other administrative duties.
  • Preparing files for archiving and managing the return and retrieval of files according to firm guidelines.
Required Skills and Qualifications

To be successful in this role, you will have:

  • A minimum of 0-12 months of administrative experience.
  • Impeccable attention to detail.
  • Previous customer service experience.
  • The ability to work five days per week in the office.
  • Demonstrated enthusiasm and proactivity in the workplace.
  • Knowledge of the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Strong time management and organisational skills, with the ability to prioritise multiple tasks.
  • Good written and verbal communication skills, with the ability to build effective relationships with stakeholders.
Salary

The estimated annual salary for this role is AU$55,000 - AU$65,000, depending on experience and qualifications.

Benefits

We offer a range of benefits to support your career growth and well-being, including:

  • Opportunities to learn on the job and develop new skills.
  • A mix of structured learning opportunities tailored to your needs.
  • Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities to help you expand your knowledge and reach your goals.
  • Recognition and rewards for high performance.
  • Mental health support and resources to promote wellbeing.
  • 26 weeks paid parental leave.
  • Holistic wellbeing fund.
  • Home office allowance.
Work-Life Balance

We understand the importance of maintaining a sustainable balance between your work and personal life. Our flexible working arrangements, comprehensive employee assistance program, and focus on mental health and wellbeing support you in achieving this balance.

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