Support Executive Manager
2 weeks ago
About the Role
">This is a 12-month fixed-term contract covering maternity leave, starting on either the 9th or 16th of December. In this role, you'll be at the heart of a team providing essential support to two Executive Managers.
Key Responsibilities
- Executive Assistance:
- Deliver high-level administrative support to two Executive Managers
- Manage calendars, prepare meetings, and prioritise inboxes.
- Reconcile expenses and credit cards, handle approvals, and ensure seamless payment processing.
- Prepare and distribute presentation materials, record meeting minutes, and assign action items.
- Communication & Coordination:
- Act as the primary liaison for communication between the Executive Managers and stakeholders, ensuring alignment on priorities.
- Proactively manage schedules, set reminders, and take steps to support efficient workflow across the team.
- Team Administration Support:
- Provide backup support to the Executive Assistant to the CEO as needed, ensuring smooth visibility and coordination across the organisation.
- Collate and prepare board and committee documents, handle data entry, and support team administration tasks as required.
About You
We are seeking a skilled, proactive professional who thrives in a dynamic, collaborative setting. With a knack for organisation and excellent communication skills, you're ready to support high-level executives and streamline team operations.
Requirements
- Experience in administration, secretarial, or assistant roles, adept at managing competing priorities with strong time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and SharePoint), with excellent attention to detail and confidentiality.
- Strong communication & interpersonal skills to support team collaboration.
- Adaptability to respond to changing priorities, with the ability to work independently and solve problems effectively.
- Experience supporting C-suite executives and familiarity with Planview ideal but not essential.
Salary & Benefits
The estimated annual salary for this role is $84,000 plus superannuation benefits, offering a competitive remuneration package that reflects the value you bring to our organisation.
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