Executive Support Specialist

5 days ago

Brisbane, Queensland, Australia Collins Foods Limited Full time
About Collins Foods Limited

Collins Foods Limited is an ASX-listed company that employs over 17,000 employees globally. Our vision is to be the World's Top Restaurant Operator. We operate over 350 KFC restaurants in Australia, The Netherlands, and Germany, and 27 Taco Bell restaurants in Queensland, Victoria, and Western Australia.

About the Role

This position provides high-level executive support and administrative services to facilitate the delivery of business operations and to support the Senior Executive in achieving organisational objectives.

Key Responsibilities

  • Provide high-level executive support, including extensive calendar and diary management.
  • Manage communications, correspondence for the Executive, including emails, phone, and MS Teams, to ensure timely response and action.
  • Internal and external stakeholder management, including a high level of customer service to key stakeholders.
  • Prepare documents, reports, papers, and presentations, utilising MS Office suite, including Word, PowerPoint, Excel, Teams, and SharePoint.
  • Management of Executive travel (domestic and international), annual budget, and expense reconciliation.
  • Produce formal meeting documentation, including meeting agendas and minutes.
  • Coordination of events and staff activities on behalf of the Executive Officer.
  • Meeting room, catering, and video conferencing management.
  • Maintain and update administrative practices, systems, and procedures to improve efficiency and service delivery.
  • Other executive and secretarial administrative support, as required to meet business needs.

About You

We are seeking an experienced and skilled individual who can bring the following attributes to the role:

  • 5-10 years' experience supporting Executive Leadership.
  • Advanced MS Office skills.
  • Previous experience in a similar role.
  • Highly developed written and verbal communication skills.
  • Outstanding administration skills.
  • High-level organisational and time management skills.
  • Proven ability to manage multiple priorities with conflicting deadlines.
  • High attention to detail.
  • Skilled multitasker.
  • Ability to work autonomously.
  • Ability to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Ability to maintain confidentiality and understanding of commercial in confidence practices.

Why Work for Collins Foods?

We have an obsession for raising the bar on what people think a restaurant experience should be. More Human. More Sustainable. More Digital. More Fun. In addition to working with iconic international brands, there are many advantages to joining the Collins Foods family. As a valued member of our team, you will be rewarded with:

  • Competitive remuneration + short-term incentive bonus program.
  • Access to up to 13 paid 'Recharge Days' per year. That's a 4-day working week every 4 weeks.
  • Ownership Share Plan.
  • Ongoing professional development opportunities.
  • Access to a formal mentorship program.
  • Early access to long service leave after 7 years tenure.
  • Autonomy and independence to create your own success.
  • Commitment to 25% energy reduction by 2026.

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