Administrative Support Professional

13 hours ago

Werribee, Victoria, Australia beBeeOffice Full time $60,000 - $80,000
Senior Office Support Specialist

We are seeking a highly organized and experienced individual to fill the role of Senior Office Support Specialist.

  • This is an exciting opportunity for someone who wants to grow with our business and contribute to our long-term success.

The ideal candidate will have trade industry experience and be proficient in administrative tasks, including managing day-to-day office operations, scheduling jobs, and responding to client inquiries.

You will play a key role in keeping our business running smoothly by being the go-to person for all things admin and operations.

About the Role
  • Answer calls from clients and book plumbing jobs
  • Schedule jobs and ensure plumbers' schedules run smoothly
  • Respond to client emails, including real estate agents
  • Manage quoted works from approval to completion, including invoicing deposits and tracking materials
  • Track employee KPIs
  • Monitor vehicle servicing schedules
  • Maintain electronic filing systems
Requirements
  • A good attitude with the ability to work well in a team environment
  • The ability to multi-task and think fast in a busy office
  • Excellent attention to detail
  • A friendly and professional manner
  • Good computer skills – must have basic Word and Excel skills
  • Experience with Xero (advantageous) and Geo Op (advantageous)
  • A strong work ethic – self-motivated, reliable, and proactive
  • Initiative and problem-solving ability
Benefits
  • A supportive and down-to-earth team environment
  • A stable, long-term role in a growing business
  • Competitive salary based on experience
  • Opportunities for career growth and development
Working Hours

Monday to Friday, 8.30am-4.30pm or 7.30am-3.30pm.

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