Administrative Operations Specialist

4 days ago


Melbourne, Victoria, Australia St Vincent's Hospital Melbourne Full time

Company Overview: St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service that operates with values of Compassion, Justice, Integrity and Excellence.

Salary: The estimated annual salary for this role is around $65,000 - $75,000 AUD, depending on experience.

Job Description: As an Administration Coordinator within our Support Services team, you will provide crucial administration support to our busy service departments. Your responsibilities will include overseeing accounts, generating reports, processing purchase orders, preparing agenda/minutes, and assisting with patient transport bookings.

Key Responsibilities:

  • Complete department administration functions, including accounts management and report generation
  • Prepare regular and adhoc reports, spreadsheets, and graphs in line with departmental protocols
  • Assist the GM in managing department service contracts and agreements
  • Coordinate daily non-urgent patient transport bookings
  • Answer telephone and email enquiries

Requirements: To succeed in this role, you will require strong communication skills, both written and verbal. You must be able to work independently in a multidisciplinary team and possess advanced computer skills, including Microsoft Office applications. Excellent customer service skills and adaptability are essential.

Benefits:

  • A focus on wellbeing initiatives with regular events and programs
  • Confidential employee counselling services
  • A healthy work/life balance encouraged
  • Ability to join Fitness Passport
  • Salary Packaging
  • Discounts and Promotions through our Foundation
  • Regular opportunities for professional development

Team Environment: You will be part of a large and varied department operating across multiple locations within our Fitzroy St Vincent's Melbourne campus. This position supports various services, including Cleaning, SSA teams, Patient Services Clerks, Food Services, Car Parking, and Patient Transport.



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