Administrative Operations Coordinator

4 weeks ago

Melbourne, Victoria, Australia Allens Operations Pty Ltd Full time

Practice Assistant Role

At Allens Operations Pty Ltd, we are seeking a skilled Practice Assistant to join our Central Support Team. This is a permanent, full-time opportunity with hybrid working arrangements.

About the Role

As a Practice Assistant, you will provide operational support to legal operatives, adapting to the changing needs of the role and the business. Your responsibilities will include:

  • Providing administrative support, including generating reports, expense management, document amendments, and document management.
  • Supporting the firm's client relationship management software, recording business development activities, maintaining accurate contact records, and project management.
  • Assisting with client pitches, coordinating client events, and setting up new clients and matters using matter planning tools.
  • Providing administrative support with matter financials, assisting with the monthly billing process, and creating and amending billing narratives.

About You

To be successful in this role, you will have:

  • Experience in a similar role, ideally within a law firm or professional services firm.
  • A high level of skill and accuracy with software, including Microsoft applications, DocCorp, and other document management tools.
  • The ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.
  • High levels of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
  • The ability to work well within a team environment.

What We Offer

At Allens Operations Pty Ltd, we offer a range of benefits, including market-competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, and discounts at hundreds of suppliers. We also offer fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, and subsidised sporting and social activities.

How to Apply

If you are a motivated and organised individual with a passion for administrative support, please click 'apply now' to submit your application. Alternatively, you can visit our website or contact our Talent Acquisition Executive for a confidential discussion.

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