Administrative Support Specialist

4 days ago

Melbourne, Victoria, Australia KordaMentha Full time

The estimated salary for this role is AU$60,000 - AU$80,000 per annum, depending on experience.

About KordaMentha

KordaMentha is a leading company in Australia that values proactive and detail-oriented individuals. As a Team Administrator, you will be at the heart of our operations, supporting the team in achieving its goals while ensuring smooth day-to-day functions.

Job Description

We are seeking a skilled Team Administrator to join our high-performance team. The ideal candidate will have at least 2 years of experience in a similar role, with strong verbal, interpersonal, and communication skills.

  • Executive & Team Support:
    • Build strong relationships with internal teams across various service lines.
    • Assist professional staff with document requests and managing key administrative functions such as travel bookings, expense reporting, and document processing.
    • Provide comprehensive support to team members and leadership, ensuring smooth coordination of activities.
  • Office & Event Coordination:
    • Organize team meetings and events, liaising with interstate Executive Assistants for coordination.
    • Assist with the preparation and set-up of workstations, ensuring a welcoming environment for new starters.
    • Manage internal office procedures, including regular stocktaking of amenities and maintaining up-to-date office guides.
  • Document Management & Communication:
    • Handle word processing tasks such as drafting and finalizing reports, creating PDFs, and assisting with in-house document mail-outs.
    • Ensure seamless communication with suppliers and assist in maintaining office supplies, equipment, and signage.
    • Act as a conduit between the Executive Assistants and the wider team for smooth internal communication.
  • Reception & Client Support:
    • Provide backup support for Reception duties, assisting with front-of-house management and preparing meeting rooms for client meetings.
    • Contribute to the smooth running of the office, including regular kitchen cleaning, restocking staff amenities, and ensuring the office space is well maintained.

Required Skills and Qualifications

  • At least 2 year's experience in a similar role.
  • PC proficient including Microsoft Word, Excel, PowerPoint and Outlook.
  • Strong verbal, interpersonal and communication skills.
  • Ability to interact in a professional manner at all times.
  • Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
  • Strong time management and project management skills, including the ability to prioritise tasks.
  • Ability to adopt a 'hands on' approach.
Benefits

This role offers a dynamic and fast-paced environment where your contributions will directly impact the success of our team and the firm as a whole. You will be part of a growing company with opportunities for professional growth and development.

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