Executive Officer

12 hours ago

Sydney, New South Wales, Australia Careerlink People Solutions Full time
Executive Officer - Senior Administrative Support

Careerlink People Solutions is partnering with a dynamic and forward-thinking Adelaide CBD-based organisation to find an experienced Executive Officer to join their team.

The Role

As an Executive Officer, you will provide comprehensive and confidential support services to the Executive Team, enabling them to advance and achieve organisational initiatives and goals. This requires managing and preparing responses to high-level briefings and correspondence, anticipating requirements, ensuring deadlines are met, diary management, and coordinating research and complex and sensitive projects that support the work of the Executive and divisional leadership.

Key Accountabilities

  • Manage and provide a confidential, professional, and discrete diary and administration support service to the Executive, including screening telephone calls and enquiries and prioritising and resolving urgent issues.
  • Recognise and deal discretely with confidential matters and demonstrate integrity of the highest order.
  • Provide oversight, guidance, and follow-up to team members to coordinate and ensure service expectations and deadlines are fully delivered in accordance with the expectations of the Executive and the wider divisional team.
  • Coordinate and provide secretariat support to divisional meetings, including preparing and distributing agendas, minute-taking, and initiating and managing communication functions with key stakeholders.
  • Manage and prepare responses to high-level briefings and correspondence received by the Executive, including monitoring, prioritising, and responding to emails and providing authorised recommendations and approvals.
  • Coordinate and control research and complex and sensitive projects that support the work of the Executive, including monitoring and tracking results, identifying issues and risks, and developing clear and relevant reporting.
  • Manage a range of financial functions for the Executive, including monitoring and reporting on budgetary activities in a timely and accurate manner, and in accordance with relevant guidelines.
  • Provide coverage for other Executive Officer roles, as designated in times of excess workload and absence.
  • Provide expert advice and assistance to the Executive and divisional team leads to manage a range of cross-functional issues, including business and corporate reporting, human resource management, administrative and business processes, and organisational improvement.

Key Requirements

  • Demonstrate a significant level of experience in working with and supporting Executive and senior management, including recognising, prioritising, and dealing discretely with confidential matters, comprehensive diary management, and high-level and confidential document preparation.
  • Demonstrate a significant level of experience in all relevant aspects of administrative, secretarial, and meeting support functions, including minute-taking, drafting correspondence, including memos and minutes.
  • Excellent administrative and organisational skills with a high level of attention to detail.
  • Exceptional professionalism and communication skills, including genuine drive, enthusiasm, and passion to work as part of a cohesive professional team and a results-oriented approach.
  • Demonstrate exceptional stakeholder engagement and customer service skills, with a proven ability to build and maintain relationships with diverse internal and external stakeholders.
  • Advance knowledge and skills in using a wide range of PC applications, including Microsoft Office Suite.
  • Demonstrated experience in the use and maintenance of records and information management systems.
  • Demonstrated ability to work under broad direction, operate effectively in a fast-paced environment with changing priorities, and exercise independent judgement, delegated authority, and a significant level of responsibility in meeting deadlines and providing expert advice on complex matters.
  • Demonstrated ability to apply a high degree of attention to detail and sound analytical skills, identify performance outcomes, and review and improve operations to determine their effectiveness and recommend practical solutions.

How to Apply

If you have the skills and experience to excel in this position and are looking to join a dynamic organisation within a growing industry, apply now. Please note only shortlisted candidates will be contacted.

  • Executive Governance Officer

    3 days ago

    Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time

    Job Title: Executive Governance OfficerJob Summary:Greenfields Executive Recruitment & Search is seeking an experienced Executive Governance Officer to join our client's Executive Team. As a key member of the team, you will be responsible for providing high-quality corporate governance and company secretary management, ensuring effective Board processes.Key...

  • Executive Officer

    11 hours ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the Role We are seeking an Executive Officer to join our Property Contracts & Business Administration team. As an Executive Officer, you will provide high-level executive support, analysis, and advice to the commander/manager. Your key responsibilities will include coordinating executive support functions, ensuring consistency of practice, quality...

  • Audiovisual Account Executive

    7 days ago

    Sydney, New South Wales, Australia Austcorp Executive Recruitment PTY Ltd Full time

    Position OverviewThe Audiovisual Account Executive is responsible for overseeing the successful execution of minor projects and managed services related to audiovisual systems across various sectors including finance, education, leisure, defense, and government.Why Consider This OpportunityThis expanding company operates within the Audiovisual industry and...

  • Audiovisual Account Executive

    7 days ago

    Sydney, New South Wales, Australia Austcorp Executive Recruitment PTY Ltd Full time

    Position OverviewThe Audiovisual Account Executive is responsible for overseeing the execution of minor projects and managed services related to AV systems, with a focus on sectors such as financial services, education, leisure, defence, and government.Why Consider This OpportunityThis expanding company is actively involved in the Audiovisual industry and is...

  • Audiovisual Account Executive

    7 days ago

    Sydney, New South Wales, Australia Austcorp Executive Recruitment PTY Ltd Full time

    Position OverviewThe Audiovisual Account Executive is responsible for overseeing the execution of minor projects and managed services related to audiovisual systems, particularly within sectors such as finance, education, leisure, defense, and government.Why Consider This OpportunityThis expanding organization is actively engaged in the Audiovisual industry...

  • Executive Officer, Office of the Executive Director

    10 hours ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    {"About the Role": "We are seeking a highly skilled and experienced Executive Officer to provide professional, policy, and operational support to the Executive Director, Training Services NSW. The successful candidate will have a strong understanding of vocational education and training systems and be able to manage complex, confidential, and often...

  • Audiovisual Account Executive

    7 days ago

    Sydney, New South Wales, Australia Austcorp Executive Recruitment PTY Ltd Full time

    Position OverviewThe Audiovisual Account Executive will leverage over 5 years of expertise in overseeing the execution of minor projects and managed services related to AV systems across various sectors including finance, education, leisure, defense, and government.Why Consider This OpportunityThis expanding organization is actively involved in the...

  • Executive Support Officer

    7 days ago

    Sydney, New South Wales, Australia DFP Recruitment Full time

    Job DescriptionJob Title: Executive Support OfficerJob Summary:We are seeking an experienced Executive Support Officer to join our team at DFP Recruitment. As an Executive Support Officer, you will provide high-level administrative support to our senior executives, ensuring the smooth operation of our office and upholding our commitment to the APS Code of...

  • Chief Executive Officer

    10 hours ago

    Sydney, New South Wales, Australia Davidson Full time

    {"title": "Chief Executive Officer", "description": "About the RoleDavidson is seeking an experienced executive leader to drive the strategic direction of SOCAP Australia, a not-for-profit organisation dedicated to promoting excellence in complaints management.As Chief Executive Officer, you will lead a diverse national membership group, identifying...

  • Executive Officer, Office of the Executive Director

    7 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the RoleThe Executive Officer, Office of the Executive Director is a key position within Legal Aid NSW, responsible for providing high-quality professional, policy, organisational and operational support to the Executive Director.Key ResponsibilitiesProvide strategic advice and solutions to the Executive Director on a wide range of activities across...

  • Executive Assistant

    12 hours ago

    Sydney, New South Wales, Australia Abergeldie Complex Infrastructure Full time

    About the RoleAbergeldie Complex Infrastructure is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior executives. This is a dynamic and fast-paced role that requires a proactive and adaptable individual who can thrive in a busy office environment.The successful candidate will be...

  • Executive Assistant

    7 days ago

    Sydney, New South Wales, Australia Randstad Full time

    Your New OpportunityThis is a unique chance to join a leading recruitment agency, Randstad, in a dynamic and supportive environment. As an Executive Assistant / Office Manager, you will play a crucial role in ensuring the smooth operation of the office.Your New RoleAs the Executive Assistant / Office Manager, you will provide administrative support to the...

  • Senior Executive Administrative Officer

    7 days ago

    Sydney, New South Wales, Australia Launch Recruitment Full time

    Role OverviewThe Senior Executive Administrative Officer plays a crucial role in delivering comprehensive executive assistance and administrative support, ensuring the seamless operation of business functions and aiding Senior Executives in achieving organizational goals. Core Responsibilities:Evaluate and prioritize incoming requests to maximize the...

  • Executive Assistant

    3 days ago

    Sydney, New South Wales, Australia Mindshare Full time

    About the RoleThe Executive Assistant / Office Manager will serve as a key support member to the CEO and Executive Leadership team at Mindshare, ensuring seamless administrative operations and facilitating the agency's productivity and efficiency.Key ResponsibilitiesCommunication and CoordinationManage and prioritize the CEO's email, calendar, and...

  • Chief Executive Officer

    12 hours ago

    Sydney, New South Wales, Australia Playgroup NSW Full time

    {"title": "Chief Executive Officer", "description": "About the RolePlaygroup NSW is seeking a visionary leader to drive the organisation's growth and sustainability. As Chief Executive Officer, you will be responsible for maintaining and leading a high-performing team, delivering exceptional programs and services to families and communities, and fostering...

  • Chief Executive Officer

    3 days ago

    Sydney, New South Wales, Australia Workforce Australia for Individuals Full time

    Highcom is a leading international defence industry company with a strong commitment to innovation, quality, and national security. The company operates two distinct divisions from facilities in Australia and the USA.Armour Division: Focused on the design, manufacture, and supply of personnel protective armour systems to global militaries, law enforcement,...

  • Executive Officer, Office of the Executive Director

    4 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the RoleWe are seeking an experienced Executive Officer to provide high-quality professional, policy, organisational and operational support to the Executive Director, TSNSW.Key ResponsibilitiesProvide strategic advice and solutions to the Executive Director on a wide range of activities across the Branch.Liaise and consult with other areas of the...

  • Executive Assistant/Office Manager

    11 hours ago

    Sydney, New South Wales, Australia WOW Recruitment Full time

    {"title": "Executive Assistant/Office Manager", "description": "Job SummaryWe are seeking an experienced Executive Assistant/Office Manager to provide comprehensive administrative support to our CEO and manage the efficient operation of our office. This is a fantastic opportunity for someone who is impeccably organized and has a passion for delivering...

  • Executive Assistant

    7 days ago

    Sydney, New South Wales, Australia CBRE Full time

    About the RoleThis is an exciting opportunity to work as an Executive Assistant in a fast-paced corporate environment. As a key member of the team, you will provide administrative support to executive leadership, ensuring the smooth operation of business operations.Key ResponsibilitiesProvide administrative support to executive leadership, including diary...

  • Executive Assistant

    3 days ago

    Sydney, New South Wales, Australia Specsolutions Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Specsolutions. As an Executive Assistant, you will provide administrative support to our Managing Director, ensuring the smooth operation of the office and contributing to the success of our organization.Key ResponsibilitiesOversee the office team, ensuring...