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Executive Assistant
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Specsolutions. As an Executive Assistant, you will provide administrative support to our Managing Director, ensuring the smooth operation of the office and contributing to the success of our organization.
Key Responsibilities- Oversee the office team, ensuring high levels of productivity, adherence to company policies, and consistent compliance with established procedures and standards.
- Provide comprehensive administrative support to the Managing Director, including managing emails, calendar, and coordinating meetings.
- Handle confidential documents with discretion and maintain record accuracy.
- Order and manage office supplies and goods, ensuring the office is well-stocked and operationally efficient.
- Assist in onboarding activities, including the preparation of employment contracts and welcoming new members and initial training.
- Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and strong communication abilities.
- Provide support with recruitment, inductions, performance reviews, and terminations.
- Set up IT equipment for new team members.
- Writing and formatting highly confidential documents on behalf of the Managing Director.
- Overseeing the running of the office and ensuring the office is safe, tidy, and functional.
- Attend meetings and take minutes.
- Perform other duties as directed/required.
- Driver's licence and car required.
- A relevant tertiary qualification along with equally relevant experience.
- At least 3 years of experience in an executive support role, with exposure to financial responsibilities, office management, and HR processes.
- A demonstrated capacity to work in fast-paced office environments.
- Deadline management and an awareness of key priorities within multiple work streams.
- The initiative to construct and develop strategies for workplace efficiency.
- Exceptional organisational and time management skills.
- Proficiency in Office365 applications and familiarity with CRM systems; experience with financial management tools and HR platforms is highly regarded.
- A commitment to confidentiality and high ethical standards.
- Excellent attention to detail, accuracy, and a passion for getting things done.
- Ability to independently plan and prioritise multiple and competing demands.
- Approachable, personable, dynamic, with a sense of humour.
- Flexibility to adjust work schedule and willingness to travel with the Managing Director as required for business needs.
- Ability to work independently.
- Capable of taking immediate action and handling tasks efficiently.
- A competitive salary is offered at $80,000 – $120,000 per year + Super (on exp).
- Mostly Monday – Friday, 9:00 am to 5 pm, working from the office. Before/After hours, weekend and on-call work required at times.
- This is an exceptional opportunity to be part of a reputable Law Firm.
- Friendly, professional work environment.
- Beautiful modern office looking over the CBD.
- End-of-Trip facilities.
- Conveniently positioned and accessible via public transport.
- We are an equal-opportunity employer; our team is diverse, and we expect it to become more diverse
