Strategic Administrative Partner

2 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $103,000 - $120,000
Job Title: Executive Assistant

Support the Global Chief Data and AI Officer in their daily activities, including managing diaries and calendars by overseeing extensive scheduling and ensuring seamless coordination.

This involves triaging emails, prioritizing tasks, and preparing briefing materials and reports. You will also handle operational coordination by organizing leadership meetings, offsites, and division-wide events across regions, including managing logistics, agendas, and assisting with budget supervision and management.

Act as a liaison between the executive, internal teams, external partners, and senior stakeholders globally. This includes drafting and proofreading communications, as well as managing internal tools and platforms to enhance collaboration and streamline communication.

Coordinate complex international travel itineraries and provide meeting support by attending leadership team meetings and offsites, taking minutes when required. Beyond these responsibilities, assist the Leadership Team with any ad-hoc requests and team administrative tasks, ensuring smooth operations and effective support across the board.

Key Skills and Qualifications:

  • 5+ years' of experience in a similar role, preferably in banking and finance industry
  • A proactive EA approach, working autonomously with exceptional organisation skills and the ability to prioritise
  • Ability to work well under time pressure and escalate as appropriate to the Global Chief Data and AI Officer in a solutions-based manner
  • Outstanding stakeholder management with the ability to liaise, interact and communicate effectively with stakeholders at an executive level and build rapport with their respective teams.

About Our Team:

Our Corporate Operations Group delivers for our people, businesses, and their customers. We're a global, collaborative team with deep expertise in technology, data, digital, market operations, corporate real estate, business resilience, procurement, and global security.

We are committed to fostering a diverse, equitable, and inclusive workplace. We welcome people from all backgrounds and invite all identities to apply. We strive to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements.

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