Highly Skilled Executive Support Professional

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $80,000
Job Opportunity

We are seeking a highly skilled and proactive Executive Assistant to join our team in Sydney, Australia.

This is a 6-month fixed term contract, working part-time 4 days a week. The successful candidate will provide top-notch support to senior executives and lead a small team of assistants.

  • Provide administrative support in the various facets of the role.
  • Manage diaries, travel and meetings requirements.
  • Provide day-to-day leadership to a team of assistants.
  • Create professionally presented documents including board papers and PowerPoint presentations.
  • Arrange invites, prepare agendas and take minutes for executive team meetings.
  • Manage catering and meeting room set up for on-site meetings, as well as organising events.
  • Assist with documentation under the Financial Accountability Regime (FAR).
  • Provide some aspects of office management from time to time.
About You

We are looking for someone who is confident in supporting multiple stakeholders and prioritising their requirements. Ideal candidates will have:

  • Demonstrated experience in an EA role with commitment to high-quality outcomes.
  • Well-developed interpersonal skills and written and oral communication skills.
  • Strong organisational skills including ability to prioritise and meet deadlines, with great attention to detail.
  • Excellent time management and problem-solving skills with a high level of initiative.
  • Experience in producing board papers, reports and other high-quality documentation.
  • Intermediate to advanced level of skill in Microsoft suite.
  • Ability to exercise discretion when handling sensitive information and ensure confidentiality.
  • Previous experience leading a small team.
Requirements
  • Possession of Australian permanent residency or citizenship.

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