Highly Organized Executive Assistant

We are seeking a highly organized and proactive Executive Assistant with a genuine passion for people development to support our Group Executive, Chief Human Resources Officer.

This pivotal role offers the opportunity to provide high-level secretarial and administrative support, coordinate key meetings and reports, and represent the CHRO at various functions.

Based in our Sydney office with a hybrid work arrangement (three days in-office), you will bring proven experience supporting C-suite leaders—ideally within Financial Services or Human Resources—and demonstrate exceptional interpersonal, communication, and time management skills in delivering outstanding service to senior stakeholders.

• Manage and maintain the schedule for both the Chief Human Resource Officer and General Manager, Human Resources Australia, including diary and appointment management.
• Coordinate meetings, events, and functions, ensuring professional preparation of agendas and business papers.
• Represent the Chief Human Resource Officer by welcoming visitors, managing correspondence, and responding to inquiries.
• Aarrange corporate travel and meetings, including developing itineraries and booking accommodations.
• Assist with the delivery and closure of actions for the Board and relevant Committees.
• Process and reconcile expense accounts and invoices for the Chief Human Resource Officer and Management team members.
• Maintain an effective filing and document management system.
• Contribute to departmental communication by preparing and editing articles, designing presentations, and distributing information.
• Support key Human Resource team members by advising on historical precedents and serving as a liaison between employees and the Chief Human Resource Officer.

• 10+ years of experience in an Executive Assistant role, providing senior-level support.
• Strong proficiency in Microsoft Office, particularly Excel, Word, MS Teams, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail and ability to deliver to deadlines.
• Diploma in Business Administration, Event Management, or a relevant discipline.

• Rabo@Anywhere is our hybrid way of working at Rabobank and for Australia, that means we have a blend of time working between the office and home.
• Wellbeing leave. These 2 extra leave days support greater work/life balance and is just another way we are helping our employees to lead happier, healthier, and more fulfilling lives.
• Education Assistance Program. Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development.
• Parental Leave that supports you and your family while giving you the freedom and flexibility to enjoy this special time (up-to 14 weeks paid leave).
• Bonus and Additional Leave. We realise sometimes 4 weeks Annual Leave isn't enough At Rabobank we provide an incentive for eligible employees to receive 1 extra week Annual Leave and an option to purchase another 2 weeks Annual Leave.
• Extra Insurance. Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD and Income Protection Insurance.
• Rabo Workplace Giving program. As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. Rabo Workplace Giving program matches employee donations to selected Social Partners.