Highly Organized Administrative Support Role

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $105,000
Job Title: Legal Executive Assistant

We are seeking a highly skilled and organized individual to join our team as a Legal Executive Assistant. This permanent full-time role will provide administrative support to enable the team to deliver market-leading legal and consulting services.

The successful candidate will be responsible for providing proactive diary and email management, document production and amendments, liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information.

  • Proactive diary and email management
  • Document production and amendments
  • Liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information
  • Monthly client billing and client/matter reporting
  • Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting
  • Arrange general and trust account receipting and disbursing of funds
  • File management, including matter opening and closing & electronic and physical filing
  • Travel arrangements and meeting coordination
  • Reconciling corporate expenses
  • Other general administrative tasks and ad hoc duties as required

The ideal candidate will have experience in a Legal Executive Assistant role, excellent prioritization and organizational skills, a high level of accuracy and attention to detail, the ability to work independently and communicate clearly and confidently at all levels, strong understanding of MS Office applications, a demonstrated commitment to high internal/external service standards, and a proactive approach and high levels of initiative.

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