Highly Organized Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeSupport Full time
Job Description

We are seeking a highly organized and proactive individual to provide comprehensive support to senior leaders.

Your primary responsibility will be to manage diaries and calendars, triage emails, prioritize tasks, and prepare briefing materials and reports.

You will also handle operational coordination by organizing leadership meetings, offsites, and division-wide events across regions, managing logistics, agendas, and assisting with stakeholder management.

A key aspect of this role involves liaising between executives, internal teams, external partners, and senior stakeholders globally. This includes drafting and proofreading communications, as well as managing internal tools and platforms to enhance collaboration and streamline communication.

Beyond these responsibilities, you will assist the Leadership Team with any ad-hoc requests and team administrative tasks, ensuring smooth operations and effective support across the board.

Key Requirements
  • 5+ years' experience in a similar role, preferably in banking and finance industry
  • Proactive approach, working autonomously with exceptional organization skills and ability to prioritize
  • Ability to work well under time pressure and escalate as appropriate to the Global Chief Data and AI Officer in a solutions-based manner
  • Outstanding stakeholder management with ability to liaise, interact, and communicate effectively with stakeholders at an executive level and build rapport with their respective teams
About Us

We are committed to fostering a diverse, equitable, and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background.

Seniority Level
  • Mid-Senior level
Employment Type
  • Full-time
Job Function
  • Administrative

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