Highly Organized Executive Support Professional

6 days ago

Sydney, New South Wales, Australia beBeeSupport Full time $70,000 - $80,000

We are seeking a highly organized and proactive Executive Assistant to join our team on a 6-month fixed term contract.

The successful candidate will provide top-notch support to the Chief People Officer, Chief Financial Officer and their teams in their day-to-day operations.

  • Provide administrative support in various facets of the CPO and CFO roles.
  • Manage diary, travel and meetings requirements.
  • Provide day-to-day leadership to a team of 2 Team Assistants.
  • Create professionally presented documents including board papers and PowerPoint presentations.
  • Arrange invites, prepare agendas and take minutes for executive team meetings.
  • Manage catering and meeting room setup for onsite meetings as well as organizing board and offsite events.
  • Assist with documentation under the Financial Accountability Regime (FAR).
  • Provide some aspects of office management from time to time.

Requirements

We are looking for someone who is confident in supporting multiple stakeholders and prioritizing their requirements ideally within the financial services sector.

You will bring the following key skills:

  • Demonstrated experience in an EA role with commitment to high-quality outcomes.
  • Well-developed interpersonal skills and written and oral communication skills.
  • Strong organizational skills including ability to prioritize and meet deadlines with great attention to detail.
  • Excellent time management and problem-solving skills with a high level of initiative.
  • Experience in producing board papers reports and other high-quality documentation.
  • Intermediate to advanced level of skill in Microsoft suite.
  • Ability to exercise discretion when handling sensitive information and ensure confidentiality.
  • Previous experience leading a small team.
  • Some understanding of the superannuation industry is nice to have but not essential.

Benefits

The role will suit someone who can be fluid and responsive to changing environments and priorities and offers an exciting opportunity to join a supportive organization as we continue to grow.

We are a workplace that values diversity equity and respect for all individuals.

Additional Information

Referrals increase your chances of interviewing at our organization by 2x.

Seniority level
  • Mid-Senior level
Employment type
  • Contract
Job function
  • Administrative

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