Events Coordinator

5 days ago

Melbourne, Victoria, Australia beBeeOrganization Full time $75,000 - $95,000

Event Planning Manager

This role is a key component of our school's operations, responsible for the planning and execution of various events.

The successful candidate will have exceptional organisational skills, attention to detail, and the ability to work effectively with multiple stakeholders. They will also possess excellent communication and problem-solving skills, with the ability to manage stressful situations professionally.

Key areas of responsibility include:

Event Scheduling

• Work closely with the Executive Team to create and maintain an accurate and comprehensive event calendar.

• Monitor and adjust the calendar as necessary throughout the year, ensuring timely communication of changes to relevant parties.

• Act as the central point of contact for all calendar-related inquiries and updates.

• Ensure the calendar is up to date and accessible via the school's communication platform.

Event Coordination

• Plan, organise and coordinate school events, including logistics, venues, catering, equipment setup and pack-down.

• Build and maintain strong relationships with external service providers.

• Provide expert coordination advice and suggestions for continuous improvement to stakeholders.

• Compile and communicate all event requirements to relevant personnel.

• Oversee signage and communications for events.

• Manage event bookings, RSVPs, and Trybooking processes.

• Perform detailed evaluations after each event, maintaining accurate records for future reference.

• Provide post-event analysis to the Executive Team, including budget costs per event.

Operations Support

• Coordinate production and processes for school photographs.

• Work closely with the Director of IT to ensure smooth operation of prerecording and live streaming of events.

• Be the primary point of contact for external parties using school facilities for events.

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