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Senior Lease Administration Manager
2 months ago
About the Role:
Mirvac is a leading Australian property group dedicated to reimagining urban life. As the Senior Lease Administration Manager, you will play a critical role in ensuring the efficient and professional delivery of final form leases and documentation across Commercial Property.
Key Responsibilities:
- Oversee the coordinated activities of Lease Administrators in preparing HOA documentation, execution, and safekeeping processes.
- Partner with the National Lease Administration Manager to deliver Commercial Property Lease Administration Division goals, minimizing time and efficiency between instruction and execution of documentation.
- Manage relationships with key internal stakeholders (Legal, Leasing, Real Estate Operations) and external stakeholders.
- Mentor Lease Administrators in ensuring efficient and controlled processes surrounding preparation of documentation, execution, and safekeeping.
- Execute Lease Administration Management Responsibilities:
- Review signed Heads of Agreement (HOA) and counter offers to ensure comprehensiveness, consistency, and accuracy.
- Accurately and efficiently prepare the Lease Approval Form (LAF) with terms of the retailer's offer fully documented and in accordance with Mirvac's policies and procedures.
- Manage relationships and instruction processes with external lawyers, responding to queries.
- Review Disclosure Statements to ensure they incorporate all terms and conditions in the approved LAF, with timely issuance to retailers.
- Collaborate with Retail Leasing Executives, asset teams, Tenancy Coordination Managers, and Retail Design Managers to respond to retailer amendments and queries.
- Undertake due diligence of leases of affected retailers at assets undergoing refurbishment works and prepare and coordinate notices where required.
- Work with Asset Management and Tenancy Coordination teams to ensure lease and ancillary documents are received prior to the retailer's commencement of trade.
- Drive improvements and maximize efficiency of Lease Administration processes and reporting.
- Assist with general lease enquiries from retailers/operators, asset teams, and Retail Leasing Executives.
Requirements:
- 5-8 years of previous lease/property/legal administration experience.
- High level of operational, lease, and contract management skills and strong negotiation skills.
- Proactive and self-motivated approach with the ability to solve problems and resolve issues as they arise.
- Can-do attitude and ability to work independently or as part of a team productively and efficiently.
- Strong ability to multi-task and think outside the box.
- Exceptional administration, time management, and organization skills.
- High attention to detail.
- Commitment to quality, professionalism, and confidentiality in all tasks.
