Executive Administration Professional

3 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $110,000 - $130,000

As an Executive Administrator, you will be responsible for providing exceptional organisational skills and attention to detail. You will work closely with the Business Manager to ensure our CEO executes on his mission and deliverables.

About This Role

This position focuses on managing urgent matters, agenda & minutes of various meetings, monthly credit card and reimbursement reconciliations, research for weekly and monthly projects to provide executive summaries, administration preparation for tenders, contracts, and schedule of charges, correspondence and document drafting, working with databases and accounting systems for data analysis, collaboration with departments on information gathering and document control, ensuring smooth day-to-day office running by ordering stationery, kitchen supplies, IT issues, and fixes, maintaining registers, and supplier liaison.

You will be required to organise new laptops, phones, keys, and fleet maintenance as needed.

Your Responsibilities Will Include:
  • Managing and prioritising urgent matters
  • Agenda & Minutes of various meetings
  • Monthly Credit card and reimbursement reconciliations
  • Research for weekly and monthly projects to provide executive summaries
  • Administration preparation for tenders, contracts, and schedule of charges
  • Correspondence and document drafting
  • Working with databases and accounting systems for data analysis
  • Collaboration with departments on information gathering and document control
  • Ensuring smooth day-to-day office running by ordering stationery, kitchen supplies, IT issues, and fixes, maintaining registers, and supplier liaison
  • Organising new laptops, phones, keys, and fleet maintenance as required
Your Key Attributes:
  • Mature mindset with ability to keep people and business running smoothly
  • Disciplined and positive attitude
  • Excellent written and verbal communication skills
  • Demonstrated ability to prioritise workload to meet strict deadlines
  • Ability to handle sensitive information with confidentiality
  • High attention to detail
  • Hustle daily on important versus urgent tasks and projects
  • Collaborative team player
  • Intermediate to advanced skills in Microsoft Office Suite, SharePoint, and Canva
About Our Ideal Candidate

We are looking for someone who is a mature individual with excellent organisational skills and attention to detail. The ideal candidate will have a disciplined and positive attitude, excellent written and verbal communication skills, and the ability to handle sensitive information with confidentiality.

What We Offer

We offer a collaborative team environment where you can grow both personally and professionally. As a valued member of our team, you will receive training, leadership, and resources to thrive in your role.

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