Highly Skilled Executive Assistant and Project Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeSupport Full time $70,990 - $99,554
Executive Support and Project Coordinator

The role of Executive Support and Project Coordinator is a dynamic position that combines administrative, project management, and stakeholder engagement skills to ensure seamless coordination of critical tasks, projects, and communications.

  • Key Responsibilities:
  • Provide high-level professional executive support to the Head of School, including managing calendars, coordinating travel arrangements, and scheduling meetings.
  • Manage competing priorities in a fast-paced environment while maintaining the highest standards of professionalism and integrity.
  • Ensure streamlined processes enable the Head of School to focus on strategic objectives.
  • Foster positive relationships across the University and with external stakeholders.

Requirements and Qualifications

  • Administrative Experience:
  • Advanced proficiency in Microsoft Office Suite, with extensive experience in complex diary and calendar management, travel coordination, and meeting scheduling.
  • Proven ability to work independently and collaboratively, using initiative and sound judgement to resolve matters that arise in daily work.

Desirable Skills and Attributes

  • Project Management:
  • Administrative, analytical, and problem-solving skills, with a working knowledge of project lifecycles, documentation, and methodologies.
  • Excellent time management and organisational skills, with the ability to prioritise tasks, manage competing deadlines, and deliver high-quality outcomes in a high-volume environment.

About You

We are seeking an exceptional individual who possesses the ability to exercise sound judgement, anticipate needs, and foster positive relationships. If you have a proven track record of delivering high-quality results in a dynamic environment, we encourage you to apply.

Selection Criteria

  • Administrative experience and project management skills.
  • Ability to work independently and collaboratively.
  • Sound judgement and problem-solving skills.

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