Highly Skilled Executive Support Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $70,000 - $80,000

Job Summary

This is an exciting opportunity to join our organization as a highly skilled and proactive Executive Assistant. The successful candidate will provide high-level administrative support to the CEO, Board, and senior leadership team.

The role requires a clear understanding of activities and objectives, proactivity in managing priorities, and ensuring deadlines are met.

  • Monitor and manage the CEO's inbox and highlight critical areas.
  • Coordinate the day-to-day activities of the CEO, including managing schedules and appointments, and monitoring and responding to emails.
  • Act as the primary point of contact for the CEO, Board members, and Leadership team.
  • Draft communications and communiques, and prepare and/or edit general correspondence, reports, and presentations as required.
  • Plan meetings, including sending invitations and background material, taking notes or minutes.
  • Prepare agendas, papers, reports, presentations, and other documents for Board and executive meetings.
  • Attend leadership, Board, and other meetings (as required) and act as meeting secretary, preparing papers, including writing minutes and taking action points.
  • Research, schedule, and coordinate travel arrangements for the CEO, Board, and Leadership team, including booking flights and accommodation, and scheduling relevant appointments.
  • Provide support to managers as required, including implementing the strategic plan and marketing plan, as well as assisting in developing operational/business plans, reports, and project tasks.
  • Maintain confidential files.
  • Maintain databases and contact lists as applicable to the role.

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