Executive Assistant/Project Coordinator

2 weeks ago

Sydney, New South Wales, Australia RATP Dev Full time $80,000 - $120,000 per year

About Us:

RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.

Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored mobility solutions that address each community's unique environmental, social, and economic challenges.

We build, deliver and commit for the best of public transport - every day, everywhere, for everybody - to make it the natural choice for cities and passengers.

As a contractor to the Australian Federal and NSW governments, Parklife Metro is leading a transformative metro project connecting St Marys to Bradfield, linking with the new Western Sydney Airport.

The Parklife Metro (PLM) consortium made up of Plenary, RATP Dev, Siemens, and Webuild is delivering the Stations, Systems, Trains and Operations & Maintenance (SSTOM) package of works for the Sydney Metro-Western Sydney Airport (SM-WSA) project.

RDWSA will proudly operate and maintain 6 new stations, 12 metro trains, core rail systems, and a state-of-the-art stabling and maintenance facility at Orchard Hills on the Western Sydney Airport metro line for 15 years after the line has become operational.

About the Role:

This role will support our Project Director and the Senior Leadership Team (Steerco) to assist with the delivery of the Parklife Metro. Your day-to-day responsibilities may include:

  • Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
  • Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
  • Supporting project coordination and maintaining accurate documentation using SharePoint
  • Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
  • Drafting memos by gathering key information from stakeholders and accurately summarising key points
  • Managing the flow of information by responding to emails, phone calls, and inquiries on behalf of the Project Director
  • Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
  • Coordinating project events, such as meetings, workshops, and community engagement activities
  • Managing and processing expense claims
  • Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters.

About You:

We are looking for a highly motivated and organised professional with experience supporting at executive level on major infrastructure projects. To succeed in this role, you will have:

  • Demonstrated experience providing executive-level support as either an Executive Assistant or, as a Project Coordinator
  • Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
  • Exceptional organisational skills and the ability to manage multiple priorities
  • The ability to work autonomously and think critically
  • A proactive approach to supporting the Project Director and broader project team
  • A proactive approach to problem-solving
  • Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
  • Availability to commit to the project's expected three-year duration.

  • Project Support Coordinator

    1 week ago

    Sydney, New South Wales, Australia Project Partners Full time $96,000 - $120,000 per year

    Project Coordinator - CONTRACTType: 3month contractRemote role (Ideally based in Sydney, Australia)Role: Working on Google projectsDaily rate: $200-$250 per day, must provide own laptop initiallyWe are seeking a talented individual to join our clients PMO team to support existing deployment-based projects in the APAC, ensuring that they are delivered on...

  • Executive Assistant and Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Qantas Full time $80,000 - $120,000 per year

    Founded in the Queensland outback in 1920, Qantas has grown to be Australia's largest regional, domestic, and international airline. Qantas has a range of subsidiary businesses that support the overall operations of the Group. The Qantas Group's main business is the transportation of customers and freight using two complementary airline brands — Qantas and...

  • Executive Assistant and Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Qantas Full time $80,000 - $120,000 per year

    Company DescriptionFounded in the Queensland outback in 1920, Qantas has grown to be Australia's largest regional, domestic, and international airline. Qantas has a range of subsidiary businesses that support the overall operations of the Group. The Qantas Group's main business is the transportation of customers and freight using two complementary airline...

  • Project Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia AustCorp Executive Full time

    Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and InstallationOur client is seeking an experienced Project Coordinator to join its Sydney-based team delivering structural steel packages across commercial and industrial sectors. With projects in the $500K–$5M range, the role demands strong coordination and planning...

  • Project Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia AustCorp Executive Full time

    Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and InstallationOur client is seeking an experienced Project Coordinator to join its Sydney-based team delivering structural steel packages across commercial and industrial sectors. With projects in the $500K–$5M range, the role demands strong coordination and planning...

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Austcorp Executive Full time $80,000 - $120,000 per year

    Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and InstallationOur client is seeking an experienced Project Coordinator to join its Sydney-based team delivering structural steel packages across commercial and industrial sectors. With projects in the $500K–$5M range, the role demands strong coordination and planning...

  • Partnership Executive

    2 weeks ago

    Sydney, New South Wales, Australia The Kids' Cancer Project Full time $60,000 - $90,000 per year

    Position Purpose:The Partnerships Executive plays a key role in supporting the growth and success of The Kids' Cancer Project's partnership program by assisting in the delivery of partnership activations, providing accurate data and reporting and identifying new opportunities for collaboration.This role works closely with the Head of Partnerships to execute...

  • Executive Assistant/Project Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia RATP Dev Australia Full time

    About Us:RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored...

  • Executive Assistant/Project Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia RATP Dev Australia Full time

    About Us: RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator. Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored...

  • Executive Assistant

    4 weeks ago

    Sydney, New South Wales, Australia Cox Purtell Staffing Services Full time

    Executive Assistant - More Than Just an EA RoleSydney | Global Professional Services FirmFull-time permanent role- CBD/WFH$120-130k+super + bonusLooking for an Executive Assistant role that goes beyond the ordinary? This isn't your typical diary and travel management position. In this role, you'll be at the heart of high-profile projects, acting as a key...