Executive Assistant/Project Coordinator

3 weeks ago

Sydney, New South Wales, Australia RATP Dev Full time
Overview

Executive Assistant/Project Coordinator role at RATP Dev, based in Millers Point, New South Wales, Australia. This role supports the Project Director and the Senior Leadership Team on the Parklife Metro project, delivering the Stations, Systems, Trains and Operations & Maintenance package for the Sydney Metro-Western Sydney Airport program.

Responsibilities
  • Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
  • Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
  • Supporting project coordination and maintaining accurate documentation using SharePoint
  • Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
  • Drafting memos by gathering key information from stakeholders and accurately summarising key points
  • Managing the flow of information by responding to emails, phone calls, and inquiries on behalf of the Project Director
  • Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
  • Coordinating project events, such as meetings, workshops, and community engagement activities
  • Managing and processing expense claims
  • Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters
About You
  • Demonstrated experience providing executive-level support as either an Executive Assistant or a Project Coordinator
  • Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
  • Exceptional organisational skills and the ability to manage multiple priorities
  • The ability to work autonomously and think critically
  • A proactive approach to supporting the Project Director and broader project team
  • A proactive approach to problem-solving
  • Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
  • Availability to commit to the project's expected three-year duration
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Project Management and Information Technology
#J-18808-Ljbffr

  • Executive Assistant/Project Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia RATP Dev Full time

    OverviewExecutive Assistant/Project Coordinator role at RATP Dev, based in Millers Point, New South Wales, Australia. This role supports the Project Director and the Senior Leadership Team on the Parklife Metro project, delivering the Stations, Systems, Trains and Operations & Maintenance package for the Sydney Metro-Western Sydney Airport...

  • Executive Assistant/Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Charterhouse Full time

    **Permanent role**:- **Sydney CBD**:- **$90-120K + Super + Bonus**:- **Seeking an Experienced C-Suite EA to support a Group Executive and wider Executive team**:- **Previous experience in Events/Projects would be highly regarded**:- **ASAP Start**:- **Previous experience Technology Industry would be preferred but not essential****About the role**:As the...

  • Executive Assistant/Project Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia RATP Dev Full time

    RATP Dev Millers Point, New South Wales, AustraliaJoin to apply for the Executive Assistant/Project Coordinator role at RATP Dev.RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.Our 25,000 people design, operate, maintain and modernize...

  • Executive Assistant/Project Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia RATP Dev Full time

    RATP Dev Millers Point, New South Wales, AustraliaJoin to apply for the Executive Assistant/Project Coordinator role at RATP Dev.RATP Dev Western Sydney Airport (RDWSA) is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.Our 25,000 people design, operate, maintain and modernize...

  • Executive Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeProject Full time $80,000 - $100,000

    Project Manager Job DescriptionWe are seeking a highly skilled Project Manager to join our team. As a key member of the management group, you will be responsible for providing top-level executive support and hands-on project coordination.This is a unique opportunity to work in a fast-paced environment that blends executive support with project coordination....

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Austcorp Executive Full time

    $50-$70 per hour plus super- Inner Sydney location- Great opportunity to get into governmentOur local government client is looking for a Project Coordinator with civil experience to join their team for a minimum 6 month contract. Experience in civil construction, project management, contract management or similar industries will be highly regarded.The role...

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia AustCorp Executive Full time

    Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and InstallationOur client is seeking an experienced Project Coordinator to join its Sydney-based team delivering structural steel packages across commercial and industrial sectors. With projects in the $500K–$5M range, the role demands strong coordination and planning...

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia AustCorp Executive Full time

    Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and InstallationOur client is seeking an experienced Project Coordinator to join its Sydney-based team delivering structural steel packages across commercial and industrial sectors. With projects in the $500K–$5M range, the role demands strong coordination and planning...

  • Project Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Kappa Executive Search Full time

    Thisaward-winning architecture and design studiohas built a strong reputation for delivering innovative, sustainable, and commercially grounded projects across a variety of sectors.The team here values creativity, collaboration, and a supportive culture where people are encouraged to grow and share ideas.With a robust pipeline of projects, they are seeking a...

  • Dynamic Project Manager

    2 weeks ago

    Sydney, New South Wales, Australia beBeeExperienced Full time $90,000 - $120,000

    Executive Assistant/Project Coordinator JobThe role of Executive Assistant/Project Coordinator is a critical position within an organization, supporting senior executives and management teams.Responsibilities include:Managing stakeholder relationships and expectationsHandling incoming enquiries and resolving issues in a timely mannerOverseeing expense...