Executive Assistant/Project Coordinator

2 days ago

Sydney, New South Wales, Australia RATP Dev Full time
Overview

Executive Assistant/Project Coordinator role at RATP Dev, based in Millers Point, New South Wales, Australia. This role supports the Project Director and the Senior Leadership Team on the Parklife Metro project, delivering the Stations, Systems, Trains and Operations & Maintenance package for the Sydney Metro-Western Sydney Airport program.

Responsibilities
  • Providing high-level administrative support, including managing calendars, coordinating travel, and handling correspondence
  • Organising and preparing agendas, minutes, and reports for project meetings with stakeholders, contractors, and government agencies
  • Supporting project coordination and maintaining accurate documentation using SharePoint
  • Assisting in preparing and editing reports, presentations, and stakeholder communications, including media releases and governance documentation
  • Drafting memos by gathering key information from stakeholders and accurately summarising key points
  • Managing the flow of information by responding to emails, phone calls, and inquiries on behalf of the Project Director
  • Building and maintaining strong relationships with stakeholders, including contractors, government agencies, and community groups
  • Coordinating project events, such as meetings, workshops, and community engagement activities
  • Managing and processing expense claims
  • Providing general administrative and operational support to the project team, including assisting with the onboarding of new starters
About You
  • Demonstrated experience providing executive-level support as either an Executive Assistant or a Project Coordinator
  • Proven experience in a fast-paced environment, preferably within the infrastructure, construction, or engineering sectors
  • Exceptional organisational skills and the ability to manage multiple priorities
  • The ability to work autonomously and think critically
  • A proactive approach to supporting the Project Director and broader project team
  • A proactive approach to problem-solving
  • Proficiency in Excel, PowerPoint, Outlook, and the MS Office suite
  • Availability to commit to the project's expected three-year duration
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Project Management and Information Technology
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