Highly Organized Executive Support Specialist
2 days ago
We're seeking a highly organized and proactive Senior Administrative Coordinator to provide exceptional support to senior leaders. This is an excellent opportunity for someone who thrives on detail, enjoys building strong working relationships, and can balance professionalism with a calm, solutions-focused approach.
Key Responsibilities:
Executive Support:
- Manage complex and overlapping diaries with thoughtful and strategic scheduling.
- Anticipate needs and prepare information, solutions, and options in advance.
- Coordinate travel and logistics to ensure efficiency and minimize mental load.
- Track actions and follow up to ensure deadlines are met.
- Prepare agendas, briefs, and documents for meetings; capture and follow through on outcomes.
Stakeholder & Relationship Management:
- Act as the trusted first point of contact for internal and external stakeholders.
- Support leaders in managing major donor and stakeholder relationships with professionalism and diplomacy.
- Handle sensitive information with absolute discretion and sound judgement.
Organisational Support:
- Oversee leave requests and scheduling to ensure smooth organisational coverage.
- Monitor and follow up on sick leave and approvals, ensuring accuracy and compliance.
- Support broader organisational priorities, including coordinating calendars and decision-making processes.
About You:
You're an experienced Senior Administrative Coordinator who understands the pace and demands of supporting senior leaders. You combine sharp organisational skills with warmth, professionalism, and discretion—and above all, you're proactive. You anticipate needs before they arise, think two steps ahead, and take ownership of ensuring things get done.
What You'll Bring:
- Significant experience as a Senior Administrative Coordinator in high-paced, senior-level environments.
- Exceptional diary and scheduling management skills, including last-minute changes.
- Strong written and verbal communication skills—clear, concise, and professional.
- Demonstrated ability to manage travel, logistics, and stakeholder engagement.
- Confidence and judgement in handling sensitive information.
- A calm, positive, and resilient approach in managing competing demands.
- Strong proficiency with Microsoft Office Suite and collaboration tools.
Diversity, Equity & Inclusion:
Our organization is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.
Casual Loading:
For Australian-based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.
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